Board Administrator / EA to Company Secretary - 3 Days PW Friday, 16 August 2024 Discover a career where care goes both ways! Macquarie Park, short walk from Metro Station/ Car space available Permanent Part Time - 3 days PW - Tues, Wed, Thurs - Preferred days Additional leave days per year + NFP Salary Packaging Exciting things are happening at Catholic Healthcare! Celebrating 30 years in care in 2024, is a significant milestone, and reaching 5000+ employees is a testament to Catholic Healthcare's impact within the Aged Care sector.
Our Mission is to promote the dignity, life and spirituality of older people through connected and inclusive communities.
We now have an exciting opportunity for a highly organised and experienced Board Administrator & Executive Assistant to join the Catholic Healthcare (CHL) Company Secretariat Department on a permanent part time basis.
In this role, you will primarily provide support to Catholic Healthcare Board and Committees alike with a considerably smaller percentage of your time focussed on supporting the Company Secretary with EA responsibilities.
Working closely with both the Co Sec & Assistant Co Sec, your role will be key to ensuring that the CHL Board, subsidiary & committee meetings are run effectively and efficiently.
You will play an integral part in contributing to the successful outcomes of a busy but highly collaborative and supportive team! Your proactive approach together with your well-developed interpersonal skills and ability to confidently communicate in a professional, personable and highly ethical manner will aid in your success.
Within this role you'll be responsible for: Managing and administering the Board Portal (Diligent) including uploading of Board, Committee and Trustee meeting packs in line with agreed publication dates Coordination and logistics of Board, Committees, Subsidiaries, Trustee meetings and Board offsite visits Function/Event management from sourcing venue to execution Expense reconciliations - uploading of invoices for approval via Basware/Visa Clarity General related administrative duties and secretarial support to the team Travel to meeting locations for preparation when required The ideal applicant has a high level of personal integrity, is a born organiser with strong attention to detail and ability to anticipate needs.
Additionally, to be successful in this role you'll have: Min 5 years' demonstrated experience as a Board Administrator/EA position - Essential Experience managing calendars & logistics for Executives or Directors - Board & Committee Event management experience & ability to manage related logistics for key company events Demonstrated experience working with Diligent Board Paper application & Share Point document management system - preferred Advanced skills in MS Office Suite, including Teams, Share Point & Outlook & be Tech Savvy Ability to articulately draft appropriate business correspondence and emails at Executive level Willingness to apply for a Police Check What we can offer you Not-for-profit tax benefits - pay less tax Fitness Passport - discounted gym benefits Paid Parental leave Paid Family leave, additional days off each year Long Service leave after 5 years A values-based organisation that welcomes applicants from all faiths and backgrounds If you're looking for a role where you can make a positive impact in a rewarding organisation like ours, we'd love to hear from you.
Apply online now! Catholic Healthcare acknowledges the Traditional Owners and Custodians of the lands on which we live, work and dream.
We pay our respects to their Indigenous Elders past and present, for they hold the traditions, culture, and hopes of their people as we journey towards reconciliation.
We welcome and encourage applications from people across our diverse community, especially from Aboriginal and Torres Strait Islander applicants.
We believe everyone has the right to feel safe, respected, valued and heard regardless of their gender, sexual orientation, ethnicity or disability.
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