Black Dog Institute | Clinical Trial Coordinator

$85,000 - $90,673+ Superannuation + Salary Packaging ($15,900.00 + Meal & Entertainment expenses) Flexible working arrangements Job Description About the Institute
Located on Gadigal and Bidjigal land (Randwick NSW), Black Dog Institute is the only Medical Research Institute in Australia to investigate mental health across the lifespan. Our aim is to create a mentally healthier world for everyone. Emphasising a devoted focus to suicide prevention, digital mental health, and workplace mental health, we undertake a unique 'translational' research approach that allows us to turn our world-class findings into new treatments, prevention strategies, clinical services, educational programs, and e-health products.
We join the dots by connecting research answers, expert knowledge, and the voices of lived experience to deliver solutions that impact and boost the health care system for patients and practitioners alike. Our work is used to drive evidence-informed change across the rapidly expanding mental health sector and sets the foundations for a brighter and healthier future for all.
Flexible hours agreements Salary Packaging: $15,900.00 of your base salary tax-free & up to $2650.00 meal & entertainment Family first, people first culture, we put our research into action at work to make sure we maintain mental health and wellbeing at work Pet friendly workplace Leave benefits including public holiday swap, gifted annual leave, and wellbeing leave Desired Skills and Experience The Role The Clinical Trial Coordinator oversees the planning, initiation, implementation, and management of research trials within the Neuromodulation Research team. As part of a multidisciplinary team of researchers and clinicians, they ensure compliance with trial protocols, lead data collection processes, and acquisition of relevant trial materials and resources, ensure quality data management, and uphold stringent regulatory compliance.
Reporting to the head of the Neuromodulation Research team, the position provides clinical trial knowledge and expertise to site Principal Investigators and other senior research staff, ensuring Good Clinical Practice (GCP) and that every aspect of the clinical trials conducted at Black Dog Institute meet the highest ethical and scientific standards.
The Clinical Trial Coordinator may work across a number of different trials and clinical research studies, solving problems, making decisions, and initiating solutions. They work under broad supervision, performing tasks independently to deliver against goals. They are a subject matter expert and provide advice at the first point of contact for their expert area. They also resolve routine matters related to responsibilities and collaborate with others to resolve complex matters.
Duties & Responsibilities Oversee the planning, initiation, implementation, and management of clinical trials, ensuring that each stage of the trial process is executed effectively and aligns with operational goals from start-up through to close-out. Monitor research protocols, providing problem-solving and resolution to any evolving problems related to design, implementation, and analysis. Direct the design of data collection resources, oversee data capture, and ensure proper data management and regulatory compliance. Ensure adherence to ethical standards and oversee the submission and approval process for all relevant ethical, governance, and regulatory authorities. Build productive relationships with trial sponsors and external vendors, facilitating effective communication and collaboration. Coordinate training of site personnel, fostering strong relationships with co-investigators, clinicians, researchers, students, and other key stakeholders. Implement and monitor adherence to Good Clinical Practice (GCP), ensuring the highest ethical and scientific quality in trial design, conduct, and reporting. Foster open communication and collaboration within the team, addressing stakeholder queries and concerns in a timely manner while building trust within immediate work networks. Oversee report compilation to meet established standards, proactively identify compliance improvements, and collaborate with the team to rectify discrepancies. Coordinate invoicing/purchasing processes and resolve any discrepancies in payment schedules. Monitor study risks and proactively mitigate issues. Liaise with the site Principal Investigator and/or Chief Investigator regarding the management, monitoring, and financial requirements of the clinical trials. Undertake participant screening and recruitment activities, data collection, and entry into Case Report Forms or trial databases, as required. Maintain essential documents in the trial Investigator Site File. Work Health and Safety Cooperate with all health and safety policy and procedures of the Institute and take all responsible care to ensure your actions or omissions do not impact the health and safety of yourself and others. Undertake mandatory training, including Good Clinical Practice and Research Integrity training. Ensure self and all staff comply with all WHS legislation WHS Policy and Procedures. Report any WHS hazards and significant issues to Head, People & Culture delegate. Note: the list of responsibilities is not exhaustive, and the Institute may change or request additional activities to meet the operational needs of the business.
Selection Criteria A university degree in Psychology or related discipline, or an equivalent level of knowledge gained through a combination of education, training, or experience. At least two years' experience working on clinical research projects within an academic, hospital, Contract Research Organisation (CRO), or pharmaceutical environment. Strong clinical trials administrative skills with strong knowledge of ICH/GCP and ethical and regulatory requirements. Skills in the use of research management systems and statistical software packages such as REDCap, EndNote, SPSS, STATA, SAS, or equivalent. Understanding of confidentiality and privacy laws and all guidelines relevant to medical research. Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands. Excellent interpersonal, verbal, and written communication skills with sound negotiating and conflict resolution skills and a demonstrated level of tact and discretion in dealing with a variety of matters and range of stakeholders. Excellent organisational, planning, and time management skills including the ability to coordinate multiple work projects across a range of priorities. An understanding of and commitment to BDI's aims, objectives, and values in action, together with relevant policies and guidelines. Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training. Experience in psychiatry, psychology, or mental health. Bachelor's Degree with Honours (or above) in Psychology, Public Health, or a related discipline. A Masters or PhD qualification in a relevant field. Experience as a clinician or working in a clinical setting. EEO Statement
Black Dog Institute is committed to achieving a diverse and inclusive workforce that reflects our wider community. We ensure equal employment opportunity for all, regardless of age, appearance, carer status, cultural and/or racial background, disability, gender identity, lived experience, religion, or sexual orientation.
How to Apply
To become a part of the Black Dog Institute team, follow the link to our careers site on ELMO and submit your most up-to-date resume and a detailed cover letter addressing the selection criteria for the role. If you are shortlisted for the role, we will call you and let you know you are successful. Please do not respond to any suspicious emails requesting you to upload your ID or personal details. We are a 2022 Circle Back Initiative Employer and commit to respond to every applicant.
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