Alumni Officer (Term Time Position)

Rockhampton Girls Grammar School is one of the original eight Grammar Schools of Queensland. Opening in 1892, Girls Grammar has served and supported the education of girls and young women for over 130 years.Rockhampton Girls Grammar School is a learning community founded on a commitment to 'Learning for Life'. Each member of our School family contributes to sustaining an environment in which individuals actively engage in their learning; where School values are embraced; where mutual and self-respect is paramount; where community and global citizenship is fostered and where excellence in every endeavour is sought and celebrated.OUR VISIONRockhampton Girls Grammar School prides itself on being an outstanding school in Regional Queensland that works in active partnership with students, staff, families and community so that girls:are inspired, challenged and supported to be strong in mind, body and voice;have the self-belief to pursue excellence in all endeavours;develop a lifelong aspiration for learning- 'Non Scholae, Sed Vitae'; andembrace the School's values and ethical principles to live as empowered individuals who confidently approach an ever-changing world with intellectual curiosity.OUR MISSIONAt Rockhampton Girls Grammar School, we strive to be an independent day and boarding school of choice in Regional Queensland where girls build an enduring sense of connection, are nurtured to be their best and develop the skills, self-belief and resilience to confidently embrace their futures.OUR VALUESStaff and students are expected to display the following behaviours that are at the core of our School:Courage and integrityRespectPursuit of excellenceInnovation and traditionConnection and inclusivityOUR MOTTONon Scholae Sed Vitae - Not only for School but for Life we are Learning.THE ROLEWe are currently seeking an Alumni Officer to commence Term 1, 2025 (20/01/2025).Employment Type: Permanent Part Time 0.2FTE - Term TimeHours: 7.6 hours per week (day/s and time/s to be discussed with shortlisted applicant)POSITION OBJECTIVEThe Alumni Officer role is a part-time position, working closely with the Marketing and Events Manager in fostering an active and engaged network with Alumni and the wider community. Significant value is placed on Girls Grammar's heritage and the Alumni Officer will be responsible for engaging with the School's Old Girl Association and encouraging a continued connection with the School and current students.RESPONSIBILITIES AND DUTIES SUMMARYUphold Rockhampton Girls Grammar School's position as the leading all-girls Prep to Year 12 independent day and boarding school in Regional Queensland.Plan, organise, and execute Rockhampton Girls Grammar School alumni events scheduled throughout the year.Assist the Old Girls Association (OGA) in the planning, organising and execution of OGA hosted events.Build and maintain positive and proactive relationships with alumni through effective communication and engagement.Source and promote news and achievements of alumni through various communications and social media platforms.Maintain and improve current database records including an alumni register of past students (The Alpha School System "TASS" Past Students).Manage and update the Rockhampton Girls Grammar School alumni and Old Girls social media pages.Liaise with the Principal and Business Manager regarding budget items for proposed and planned Alumni events (Hall of Fame, Beef Week, etc.).Plan and execute alumni engagement activities and events including school tours and reunions, in collaboration with events, kitchen, facilities, grounds and maintenance staff.Represent alumni at School events to foster and maintain connections with current students and families to strengthen student engagement post-graduation.Actively engage and assist in fundraising efforts for the School Building Fund.Source and recommend suitable alumni as guests and/or guest speakers for School events (Investiture Ceremonies, Foundation Day, Long Lunch, Speech Night).Encourage Old Girls participation at all Rockhampton Girls Grammar School events, including Long Lunch, Foundation Day, Bulls 'n' Barrels, Mother's Day Twilight Soiree.Respond to past student enquiries and ancestor research and communicate where necessary.Develop alumni-related marketing material for the School in collaboration with the Marketing and Events Manager, including alumni profiles, communications and social media updates to ensure consistency with style and branding.In consultation with Year 12 Care Mentors, educate current seniors about the Old Girls Association and relevant connections prior to graduation.Contribute to school publications such as newsletters, Connection and Kampala Magazines.Oversee Museum and Old Girl volunteers in maintaining Girls Grammar archives.Maintain Museum displays with a view to update at least one cabinet on a biennial basis and add to existing cabinets as new donated material is accessioned.DESIRABLE QUALIFICATIONS, KNOWLEDGE AND EXPERIENCEA background in a school or education environment.Well-developed oral and written communication skills.Ability to build and maintain strong relationships and work as part of a team.Proficiency in the Microsoft Office and design software.Strong self-awareness, emotional intelligence and interpersonal skills.Ability to prioritise workload, work autonomously and demonstrate initiative.Strong attention to detail.Flexibility and the ability to manage competing priorities and deadlines.Knowledge of the TASS database.ESSENTIAL COMPETENCIESUnderstanding of and commitment to the philosophies of Rockhampton Girls Grammar School.A thorough understanding/experience including high-level proficiency with online databases, online survey tools, Microsoft Office suite (Word, Outlook, Excel, PowerPoint and email applications).Excellent interpersonal and problem-solving skills to liaise with staff, students, parents and the public generally.Ability to work autonomously and within a team environment.Experience using social media (Facebook, Instagram, LinkedIn) in order to manage alumni social media in collaboration with the Marketing and Events team.A strong understanding of customer service principles and attention to detail.A proven ability to work to tight deadlines and under pressure.Excellent written and verbal communication skills.MANDATORY REQUIREMENTSApplicants must hold a current Blue Card (Working with Children Check).All applicants will be subject to Rockhampton Girls Grammar School legislative screening procedures and will be required to authorise such checks and provide identification. These checks are consistent with the Rockhampton Girls Grammar's commitment to child protection policies and procedures.WHAT WE OFFERProfessional Development opportunitiesEmployee Assistance ProgramSalary Sacrifice/Novated Lease options availableAPPLICATION INFORMATIONTo be considered for the Alumni Officer position please submit a copy of your Cover Letter and Resume via Seek in PDF format.2 x Professional References are a requirement of the onboarding process and will be contacted after interview.Applicants are encouraged to submit their application as early as possible as Rockhampton Girls Grammar School reserves the right to reduce the application period and/or remove the job advertisement early should a suitable applicant be found.For further information contact the Human Resources Officer, Emily Conrad on (07) 49 300 *** or email ******.
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