We are seeking a dynamic and adaptable Scheduling/Administrator to join our clients team in the heart of Karratha.
This is a hands-on, varied role that combines administrative support with operational tasks essential to our clients day-to-day operations.
The ideal candidate will work closely with our clients Operations Manager and team, managing everything from daily schedules to accounts and onboarding.
This is a fantastic opportunity to be part of a small, community-oriented business.
Key Responsibilities Daily Operations : Coordinate operational tasks by preparing the day's schedule and actioning requests received via email.
Assist with quotes, booking trucks, and managing inboxes to ensure smooth communication and task delegation.
Administrative Support : Book flights, manage PPE requests, and provide support for other front-end operational tasks.
Team Collaboration : Work closely with the Operations Manager to understand staffing and equipment needs.
Engage in continuous communication to ensure all team members and resources are effectively managed.
Timesheet & Paperwork Reconciliation : Cross-check daily timesheets with client worksheets, ensuring accurate records for all completed jobs.
Compile and prepare paperwork for invoicing (invoicing is handled by another team member).
Accounts Management : Handle accounts payable and receivable tasks, set up PO requests, and manage scanning and submission of documents to our clients Perth team.
No data entry is required.
Training & Compliance : Manage the training matrix by updating team qualifications, uploading inductions, and ensuring all records (e.g., driver's licenses) are correctly filed in the system.
Job Onboarding : Coordinate onboarding activities for major clients, such as BHP and Woodside.
Community & Office Culture : Maintain a welcoming office environment by greeting visitors, making coffee, and contributing to our positive, community-oriented culture.
Benefits Flexible Working Hours : Opportunities for candidates needing school hours or other flexible arrangements.
Central Location : Based in Karratha with free parking on-site.
Modern Workspace : Access to a kitchen, board room, and open office space.
Qualifications and Skills: Prior experience in an administrative or operations role.
Familiarity with XERO and general accounts procedures, including accounts payable and receivable.
Strong organisational skills and an ability to multitask across different operational areas.
Excellent communication skills and the ability to work closely with the Operations Manager.
Community-minded, friendly attitude, and a willingness to work in a collaborative team environment.
To Apply: Please submit your resume along with a cover letter outlining your current salary and what you are looking for in this role.
For a confidential discussion about this opportunity, contact Monica Elliott, Associate Recruitment Consultant at PERSOLKELLY on 0894790190 OR ****** Who are we At PERSOLKELLY, our passion is - and always has been - putting you first.
We propel our people forward by supporting their careers in fresh ways, backed by our expertise and capability.
We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives.
We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.
So it's over to you.
If you would like to join our team, please APPLY now.
To learn more about working with PERSOLKELLY, we encourage you to visit our website.
Follow our LinkedIn page at linkedin.com/company/persolkelly for the latest updates and insights.
Consultant Monica Elliot Reference number: 210275420_173095076900362 Profession:Administration & Office SupportAll Company: Programmed Date posted: 7th Nov, 2024