Administrator Project Services

Duties: Diary and Meeting Management : Support for General Managers and Project Managers, including scheduling and coordination.
Expense Processing : Handling SAP Concur expenses for General and Project Managers.
Travel Arrangements : Coordinating travel bookings, including liaising with others for alignment on travel plans.
Project Support : Collaborating with Project Managers to track project progress, schedule meetings, and maintain agendas, minutes, team pages, and Lean Board updates.
Functional Support : Providing assistance to functional leaders when necessary.
Presentation Packs : Preparing and coordinating materials for project and function presentations.
Onboarding : Supporting the onboarding of new team members into project teams.
Training Coordination : Assisting with the organization of training for project personnel.
Relationship Building : Developing strong working relationships within all Rio Tinto Projects divisions.
Business Services Support : Being available to assist with tasks across all projects and functions, including unplanned events.
Process Documentation : Developing and maintaining standard administrative processes, reviewing procedures, and implementing improvements.
System Access Management : Handling access requests and maintaining team registries for project personnel.
Office Management : Liaising with building management regarding office needs.
Finance Tasks : Processing SES, invoices, purchase orders, bank guarantees, and Docusign submissions.
Administrative Backup : Providing support to EPCM Administrator and BRT as required.
Contractor Management : Maintaining org charts for contractors and assisting with mobilisation processes.
This is a Perth based role.
Please note that only successful candidates will be contacted.