Agency Purpose The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.
The AEC's values and commitments The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.
The Team Industrial Elections and Ballots is one of the four teams within the Roll, Service and Foundations Branch, which in turn is one of four Branches within the Service Delivery Group of the AEC.
IEB events are conducted by two dedicated operational delivery teams based in the AEC's Essendon Fields (VIC) and the Haymarket (NSW) offices. IEB events include Industrial Elections, Protected Actions Ballots and Fee-for-Service electoral events.
IEB work is conducted in a collaborative team environment. Staff have individual responsibilities but also support each other to conduct events and deliver special projects.
Working as part of the IEB team is an opportunity to develop your election event related skills and knowledge, creating future employment opportunities across the AEC.
The Opportunities This is an opportunity for you to join the collaborative IEB team and provide administrative support to ensure preparation for, and delivery of Protected Action Ballots (PABs) and Industrial Elections.
Working under direction and in line with established procedures, you will undertake a range of administrative tasks including but not limited to processing incoming and outgoing mail, monitoring, filing and responding to emails, creating Rolls of Voters for events, and recording electoral events in the AEC's IT systems.
As part of preparation for events, you will assist with the management of printing and assembly of post tasks, and the movement of ballot papers in line with AEC's established procedures.
You will use your eye for detail to assist with the scrutiny and counting of votes after an industrial election and for checking responses to a protected action ballot.
To excel you'll have: Ability to remain positive and respond to pressure in a calm manner, while committing energy and drive to see that goals are achieved. Confidence and ability to effectively communicate, collaborate and negotiate with team members to ensure tasks are progressed in a timely and efficient manner. A demonstrated ability to work independently on tasks, escalate challenges, and seek clarification when required. MS Office Skills, particularly MS Excel, and an eye for detail to support accurate data entry. A strong commitment to working harmoniously within a team to achieve positive results and support the AEC's strategic direction. Knowledge of or experience with envelope management machinery is a plus, but not essential. Eligibility AEC employees must be Australian citizens. Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered. Applicants are required to consent to, undergo, obtain and maintain a character clearance. Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.
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