Job DescriptionAgency: Department of the Attorney-General and JusticeWork Unit: Community CorrectionsJob Title: Administrative Support OfficerDesignation: Administrative Officer 3Job Type: Full timeDuration: OngoingSalary: $66,773 - $71,746Location: Alice SpringsPosition Number: 33648 RTF 304578Closing Date: 22/09/2024Contact Officer: Ian Brough, Regional Manager on 08 8951 5631 or ****** the Agency: Visit hereApplication Process: Apply online at this link. Applications must include a one-page summary about you, a detailed resume, and copies of your tertiary qualifications.Inclusion and Diversity: The NTPS values diversity and encourages people from all diversity groups to apply for vacancies. Reasonable workplace adjustments will be made for people with disabilities. Discuss any adjustments needed with the contact officer. Aboriginal applicants will be granted priority consideration for this vacancy.Primary Objective: This position is the first point of contact for enquiries to a Community Corrections office, responsible for purchasing and processing accounts, and organizing and inputting data pertaining to programs administered by the office.Key Duties and ResponsibilitiesProvide administrative support to the Community Corrections Office and staff, organize meetings, and take minutes for various boards and committees.Attend to front counter duties and refer offenders reporting as part of their statutory conditions to an appropriate staff member; maintain a receptionist role for telephone calls, visitors, and contractors.Maintain petty cash in accordance with Northern Territory Public Service procedures/regulations; maintain resources and take responsibility for purchasing and processing accounts for payment including those by Corporate Credit Card.Input data pertaining to programs administered by the Office and maintain the file registry system.Organize staff travel/accommodation as required.Selection CriteriaEssentialHigh level of self-motivation and the ability to use initiative and work under pressure; proven ability to work independently with minimal supervision and as part of a team.Good communication skills and a proven ability to use tact and discretion when dealing with difficult enquiries/people.Proven experience in a reception or front office environment with demonstrated competency in the operation of Microsoft Office and similar software programs.Highly developed interpersonal skills including written and verbal communication skills with an ability to handle sensitive matters and maintain confidentiality.An ability to interact effectively with people from diverse cultures while maintaining a pleasant and polite manner.DesirableKnowledge of the objectives, structure, and legislation of the department.Further Information: The Department of the Attorney-General and Justice has a Smoke-Free Policy. Staff are not permitted to smoke anywhere on departmental premises, facilities, or in vehicles, nor whilst working off-site. The preferred applicant/s will be required to complete a pre-employment questionnaire, and the successful applicant/s will be required to undergo a criminal history check (confirmed by fingerprints and name check) prior to commencement of employment. An adverse criminal history will not necessarily exclude an applicant from this position. All NT Correctional Services employees are subject to random drug and alcohol testing.
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