Job Description
Location: Melbourne | Northern Metropolitan
Job type: Full time / From 28/01/2025 - 27/01/2032
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1449660
Selection Criteria
SC1: Demonstrated high level organisational and planning skills and the ability to meet the demands of a busy office environment.
SC2: Demonstrated highly developed computer and word processing skills, including experience in Microsoft Word and Excel.
SC3: Demonstrated high level ability to follow direction, use initiative and prioritise tasks within timelines.
SC4: Demonstrated excellent communication skills, phone manner and the ability to work and communicate effectively with a range of people including staff, students and parents and carers.
SC5: Demonstrated ability to work collaboratively in a busy and demanding environment.
Role
The Administrative Service Officer is based in the office and reception area and undertakes a variety of support roles under the direction of the Office Manager.The position requires an enthusiastic person with excellent social and organisational skills, who can perform a range of office and reception functions independently. The Administrative Service Officer, under the direction of the Office Manager, will be front of house and oversee the general office functions.
Responsibilities
Attend to parents, students and visitors with enquiries
Assist with School Council election organisation
Telephone calls, mail and email
Liaise with the school's cleaning company
General office duties as required
Assist with First Aid as required
Distribute incoming mail and prepare outgoing mail
Assist in maintaining databases and producing relevant reports
Assist with the maintenance of office resource areas
Undertake related additional duties as requested by Principal Class members
Maintain the VIT and Working with Children Check/Volunteers registers
Assist with student enrolments when required
Coordinate functions - preparing the conference room or designated space for any upcoming meetings
Greet visitors on behalf of the Principal Class and provide refreshments
Assist in maintaining databases and producing relevant reports
Assist with the maintenance and ordering of office resources and first aid supplies
Organise Mother's/Father's/Special Person Day stalls
Redeployment of classroom education support staff if required
Publish school newsletter
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Conditions of Employment
This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.
Location Profile
Newbury Primary School is a government school located in the rapidly growing residential area of Craigieburn. The school opened in 2017 with 279 students and now has a student population of over 1100 students.
Over 80% of students identify as learners where English is an Additional Language and we provide a range of supports across the school to support them and their families.
The school values academic rigour and has high expectations of all members of the school community, both in academic pursuits and social behaviour.
Student wellbeing and engagement is at the centre of all that we do.
If further information is required, prospective applicants can contact our school's office on 8691 6900 to speak with the Principal, Michelle Nunn.
Please ensure you read the key selection criteria carefully to address the correct requirements.
Applications should include a curriculum vitae detailing relevant qualifications and experience, responses to the key selection criteria, and the names and contact details of three professional referees.
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