Administrative Preparedness Contracts Supervisor (Hsc4) Doh8364

Administrative Preparedness Contracts Supervisor (HSC4) DOH8364This is a remote/home-based, full-time, permanent Health Services Consultant 4 position.What You Will Do:As the Administrative Preparedness Supervisor, you will oversee a team of six professionals responsible for managing the contracts, sub-recipient monitoring, and grant compliance for the Office of Resilience and Health Security (ORHS). This position plays a critical role in ensuring that ORHS meets federal and state funding requirements and delivers high-quality technical support and contract management services. You'll work closely with internal teams and external partners, including local health jurisdictions, tribal nations, and other sub-recipients, to resolve fiscal issues, ensure compliance, and support the development and negotiation of contracts. In addition, you will lead efforts to address complex fiscal and contract-related challenges while promoting continuous improvement, efficiency, and equity in contracting and procurement processes.Expectations and Responsibilities:Lead the ORHS Contracts TeamSupervise and mentor a team of six professionals handling contracts and grants.Oversee contract negotiations and ensure compliance with federal and state regulations.Manage team performance, providing feedback, development, and professional growth opportunities.Align contract activities with ORHS's goals and ensure resourceful use of personnel and funds.Collaborate with stakeholders, including local public health jurisdictions and tribal nations, to enhance partnerships and resolve challenges.Expert Consultation in Contract and Procurement ProcessesServe as the subject matter expert for contracts, procurement, and grant compliance.Guide the development of contract scopes, procurement documents, and contract amendments.Support ORHS programs by providing training, technical assistance, and process improvement.Lead emergency preparedness efforts by establishing contractor lists and creating response processes.Ensure contracts meet federal and state funding requirements and are aligned with equity initiatives, such as supplier diversity.Manage and Improve Contract Administration ProcessesDevelop and implement contract management strategies, including monitoring and compliance tracking.Oversee financial reporting and grant compliance, ensuring accuracy in reporting to partners and funders.Identify and resolve issues related to contract administration, billing, and performance.Lead process improvement efforts, leveraging tools such as process workflows and performance standards to drive efficiency and effectiveness.Participate in Preparedness, Response, and Recovery ActivitiesObtain training and participate in the Incident Management Team (IMT).Contribute to emergency responses and updates to the Administrative Preparedness Plan.Serve as a 24/7 Duty Officer on a rotating basis.You're Our Ideal Candidate If:You embrace cultural humility by honoring diverse perspectives and cultures.You are committed to equity and inclusion, removing barriers, championing social justice, and fostering a sense of belonging.You use an outward mindset to make impactful contributions, blending your personal expertise with collaborative achievements.You excel at problem-solving and crafting effective solutions while communicating clearly across different mediums.You are dedicated to customer service and navigate diverse interactions to build strong organizational relationships.Your technical competence shines, making you an invaluable asset to our team!Location and Flexibility: We value work-life balance and offer the convenience of remote work with occasional in-person collaboration opportunities. Attending events or working in-office is rarely required and would be scheduled in advance. This is a remote/home-based position available to applicants residing anywhere in Washington State, as well as those living near the Oregon/Washington border and the Idaho/Washington border.Required Qualifications:Experience defined below may have been gained concurrently and through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.You must meet each of the qualifications listed within one (1) of the options provided below:Option 1: Five (5) years of governmental accounting experience including budget, contract, or grant oversight and working with federal rules and regulations including OMB Circulars.Option 2: An associate's degree in finance, accounting, business administration, or a closely allied field; AND three (3) years of governmental accounting experience including budget, contract, or grant oversight and working with federal rules and regulations including OMB Circulars.Option 3: A bachelor's degree or higher in finance, accounting, business administration, or a closely allied field; AND two (2) years of governmental accounting experience including budget, contract, or grant oversight and working with federal rules and regulations including OMB Circulars.Preferred Qualifications:Two (2) years of governmental accounting experience within a health services program.Two (2) years of experience ensuring subrecipient compliance with grant guidelines and reporting requirements, including allowability and allocability of funds.Two (2) years of experience supervising or leading staff, including work assignment, performance planning, and staff development.Two (2) years of experience in an emergency preparedness or response program.One (1) year of experience developing and implementing internal operational processes for contract administration and subrecipient monitoring.One (1) year of experience providing training, technical assistance, and professional consultation on contract processes to other staff.Proficiency in MS Excel, including managing large or complex spreadsheets, using formulas to calculate data, linking worksheets, importing data, filtering lists, and creating/formatting charts and graphs.Experience developing or monitoring grant proposals, budgets, and reports.Demonstrated experience working in collaboration with diverse staff, contractors, and partners.Completion of Incident Command System (ICS) training: ICS100, 200, 700, 800, 300, and 400 (or ability to have all completed within 12 months of employment).Who We Are: The Executive Office of Resiliency and Health Security (ORHS) leads DOH responses to all-hazards public health emergencies with strength and decisiveness on behalf of Washingtonians and the communities in which they live to minimize impact on people and lives, sustain necessary response capabilities, and advance protections in advance of, during, and in the aftermath of a broad range of public health threats and emergencies. Through these activities and in partnership with other internal DOH and external partners our work improves health security and the resilience of our communities.We are the Washington State Department of Health (DOH)At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.Benefits and Lifestyle:We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting ****** of Employment:Representation: This position does not have union representations and is not covered by a Collective Bargaining Agreement (CBA).I am prepared, with or without accommodations, to do the following:Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor).Fulfill 24-hour on call duty based on a rotating schedule (Duty Officer shift) if needed.Work shifts in the Agency Coordination Center (ACC) on short notice during a public health emergency.Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.Regular contact with DOH staff and partners to resolve fiscal, grant and contract related questions and issues.Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.Perform my job duties remotely from home and occasionally in-person at the designated DOH site location (as needed to complete essential tasks).Occasionally travel alone or with another person which may require overnight stays or trips out of state.Legally drive a vehicle or arrange alternative transportation for state business.Assist or perform work outside of regular job duties during a public health emergency fulfilling one or more roles on the Agency Incident Management Team.APPLICATION DIRECTIONS:Click "Apply" and complete the application. In your Applicant Profile, include three (3) or more professional references (including a supervisor, a peer, and someone you've supervised or led, if applicable), complete the Supplemental Questionnaire, attach your resume and cover letter, and submit.Do attach the following:ResumeCover letterDD-214 (if applicable)Do not include or attach the following – these documents will not be reviewed:REMOVE personal photos – do not submit any documents containing personal photos.Transcripts (unless specifically requested in the Application Directions)Certifications or DiplomasProjects or PortfoliosLetters of RecommendationImportant Application Information:Please do not include private information such as social security number or year of birth.Make sure to document your years of experience, skills, and abilities as listed in the qualifications section of this job posting.Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.Equity, Diversity, and Inclusion:We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.Questions and Accommodations:If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact April Gilreath at ******. For general DOH recruitment questions, email the Talent Acquisition Team at ****** or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
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