Administrative Officer, Queensland Corrective ServicesQueensland Corrective Services – Aldershot QLD
This advertisement is for short-term full-time backfill opportunities with the possibility of extension. Correctional centres are responsible for the delivery of custodial services across Queensland.
People in custody are supervised in either high or low security correctional centres.
High security centres provide for the management of adult prisoners held in secure custody correctional centres across Queensland.
The Administrative Officer will deliver efficient and effective administrative and clerical support for the centre and support the centre's day-to-day operations.
This position is required to work as part of an overall administration support team for the centre.
In this role you will: Provide administrative functions and confidential administrative support for the centre including word processing, data entry, spreadsheets, photocopying, filing activities, and taking minutes at various meetings.Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports, and correspondence.Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers, and computers.Answer general enquiries at reception and direct visitors as required, screen telephone calls, and redirect enquiries to appropriate areas of the office and Agency.Manage mail and mail register.Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies.Process human resources paperwork including the processing and record keeping of timesheets, leave forms, and payroll documentation.Perform opening and closing procedures.Conduct banking as required.Maintain filing and recording system ensuring the confidentiality of all documentation handled.Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current.Undertake archiving of files and records in accordance with legislative requirements.Applications to remain current for 12 months.
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