**Job Title: Administrative Coordinator**
**Company: Optus**
**Location: Sydney, New South Wales, AU**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 2**
**About Optus**
At Optus, we are committed to excellence in every endeavor, striving to set the highest standards for achievement. Our dynamic and collaborative environment encourages innovation and growth while delivering exceptional service to our customers.
**Job Overview**
We are seeking a detail-oriented and reliable Administrative Coordinator to support our operations in Sydney. This part-time position is designed for an individual with strong organizational skills, confident communication ability, and a passion for project management. As an Administrative Coordinator, you will play a vital role in ensuring our administrative functions run smoothly and efficiently. Your proactive approach will contribute to the overall success of our team.
**Key Responsibilities**
- **Administrative Support**: Provide comprehensive administrative assistance to team members, including managing calendars, scheduling meetings, and handling correspondence.
- **Document Management**: Organize and maintain electronic and hard copy filing systems, ensuring that all documents are easily accessible and properly archived.
- **Data Analysis**: Collect, compile, and analyze data for reports and presentations, ensuring accuracy and timely delivery of information to stakeholders.
- **Project Coordination**: Assist in the planning and execution of projects, including creating project schedules, monitoring progress, and coordinating meetings to keep stakeholders informed.
- **Communication Liaison**: Serve as a point of contact within the organization for internal and external communications, fostering effective relationships with a diverse range of stakeholders.
- **Meeting Coordination**: Prepare agendas, take minutes, and follow up on action items to ensure accountability and deadlines are met.
- **Office Management**: Manage office supplies inventory and coordinate office maintenance to create a conducive working environment.
- **Event Support**: Assist in planning and organizing company events, meetings, and workshops to promote team collaboration and engagement.
- **Compliance and Policies**: Ensure adherence to company policies and procedures, assisting in the implementation of best practices across administrative operations.
**Requirements**
- **Education**: Bachelor's degree in Business Administration, Management, or a related field preferred.
- **Experience**: Minimum of 2 years of experience in an administrative or coordinator role, preferably within a corporate or fast-paced environment.
- **Technical Skills**: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Trello, Asana).
- **Personality Traits**:
- **Confident**: Ability to communicate effectively and assertively with team members and stakeholders.
- **Reliable**: Proven track record of dependability and responsibility in previous roles.
- **Soft Skills**:
- **Analytical Skills**: Strong problem-solving ability and attention to detail to ensure data accuracy and effective project management.
- **Project Management**: Capability to manage multiple tasks and projects simultaneously while meeting deadlines.
**Benefits**
- Visa sponsorship available
- Dental insurance coverage
- Company transportation assistance
**Working Environment**
You will be part of an organization that pursues excellence in every endeavor, setting a high standard for achievement. We value innovation, teamwork, and dedication to delivering outstanding results.
**Deadline to Apply**
All applications must be submitted by ******** .
**Equal Opportunity Statement**
Optus is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We look forward to welcoming a proactive and passionate Administrative Coordinator to our Optus family!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
