Administrative Assistant

Unit/Directorate: Mental Health Public Health and Dental Services - Mental Health Specialties - Neurosciences UnitAre you looking for an organisation that listens to what you have to say, supports flexible working arrangements, health and wellbeing and is focused on engagement and culture?This vacancy is for Permanent Full-Time Appointment.What is our Administrative Assistant role?The Administrative Assistant in the Neurosciences Unit is a key member of a multidisciplinary team, responsible for providing oversight and supervision of the administrative / clerical team and administrative support to our clinical staff, including the Director.In this role, you will oversee and contribute to the administrative management of the Huntington's disease, Young Onset Dementia, Predictive Testing (Genetic Counselling), General Diagnostic and Research programs including processing referrals, booking appointments, maintaining waitlists and sending correspondence to external referrers and patients as required.Within the Unit, you will supervise and provide on the job training for regular and relief clerical staff, and also coordinate the establishment and maintenance of office systems, policies, and procedures, recommending and implementing new practices to enhance efficiency.We are looking for individuals with clerical and administrative experience in a complex organisation setting, with proven ability to supervise a small team, and maintain confidentiality and discretion.While your qualifications and experience tell us part of your story, your values and attitude speak louder still. At NMHS, we aim to ensure our behaviours reflect our core values: Care, Respect, Innovation, Teamwork and Integrity.Want to know more about this role?We encourage you to contact Brian Long, Director Neurosciences Unit on 08 6159 6464 to discuss how this role aligns with your personal and career interests.What we offerNMHS supports flexible working practices and consideration will be given to flexible work options, where operationally appropriate. In addition to the great salary, our employees enjoy an amazing range of benefits including:Salary packaging to increase take home payFree parking & Discounted public transport Diverse and inclusive cultureWe think you'll like it hereOur employees like working here, and we think you will too. Watch this video to find out what they have to say.Interested to join our team?Applicants are required to apply online www.jobs.wa.gov.au , so allow enough time to complete the online application process and attach your documentation. If you experience difficulties, please contact Employee Services on 13 44 77 for immediate assistance during business hours.Your application should include:A statement addressing the selection criteria in no more than 3 pages (JDF is attached for reference).A Detailed Resumewhich sets out your qualifications, capabilities and experience relevant to this position.References- The names and contact details oftwo (2) referees.It is preferable for one of your referees to have been a recent supervisor.We intend to conduct interviews during December 2024 to facilitate a start date for the successful applicant in early February 2025.Eligibility to Apply: Australian citizenship or permanent residency is an essential requirement for applicants to be considered for permanent positions in the public sectorWhilst this selection process will initially be used to fill the above vacancy, it may also be used to fill other "similar" vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.North Metropolitan Health Service (NMHS) fosters an environment of equity and inclusion and strives to ensure everyone experiences a sense of belonging. We celebrate the rich diversity of our community and are committed to recruiting a team that is reflective of those we care for. We encourage anyone who aligns with our values of Respect, Integrity, Teamwork, Innovation and Care to apply for this role.NMHS is committed to growing the Aboriginal workforce as a part of our Aboriginal Health and Wellbeing Strategy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position.NMHS upholds the social model of disability. If you have any access needs or require adjustments to participate in the recruitment process, please contact Brian Long on 08 6159 6464 or email ****** .Lodgement is system generated. Any submissions after or on, 4:00pm on the closing date will not be accepted.We look forward to receiving your application.Position Title Administrative AssistantAgency North Metropolitan Health ServiceLocation Mount ClaremontUnit/Division Mental Health Public Health and Dental Services - Mental Health Specialties - Neurosciences UnitBranch Neurosciences UnitWork Type Permanent - Full TimePosition No. 601399Closing Date 2024-11-25 4:00 PMPosition Title Administrative AssistantBranch Neurosciences UnitLocation Mount ClaremontWork Type Permanent - Full TimeClosing Date 2024-11-25 4:00 PMAgency Department of HealthCompany InformationDescriptionAre you looking for an organisation that listens to what you have to say, supports flexible working arrangements, health and wellbeing and is focused on engagement and culture?This vacancy is for Permanent Full-Time Appointment.What is our Administrative Assistant role?The Administrative Assistant in the Neurosciences Unit is a key member of a multidisciplinary team, responsible for providing oversight and supervision of the administrative / clerical team and administrative support to our clinical staff, including the Director.In this role, you will oversee and contribute to the administrative management of the Huntington's disease, Young Onset Dementia, Predictive Testing (Genetic Counselling), General Diagnostic and Research programs including processing referrals, booking appointments, maintaining waitlists and sending correspondence to external referrers and patients as required.Within the Unit, you will supervise and provide on the job training for regular and relief clerical staff, and also coordinate the establishment and maintenance of office systems, policies, and procedures, recommending and implementing new practices to enhance efficiency.We are looking for individuals with clerical and administrative experience in a complex organisation setting, with proven ability to supervise a small team, and maintain confidentiality and discretion.While your qualifications and experience tell us part of your story, your values and attitude speak louder still. At NMHS, we aim to ensure our behaviours reflect our core values: Care, Respect, Innovation, Teamwork and Integrity.Want to know more about this role?We encourage you to contact Brian Long, Director Neurosciences Unit on 08 6159 6464 to discuss how this role aligns with your personal and career interests.What we offerNMHS supports flexible working practices and consideration will be given to flexible work options, where operationally appropriate. In addition to the great salary, our employees enjoy an amazing range of benefits including:Salary packaging to increase take home payCareer development opportunitiesFree parking & Discounted public transport Diverse and inclusive cultureWe think you'll like it hereOur employees like working here, and we think you will too. Watch this video to find out what they have to say.Interested to join our team?Applicants are required to apply online www.jobs.wa.gov.au , so allow enough time to complete the online application process and attach your documentation. If you experience difficulties, please contact Employee Services on 13 44 77 for immediate assistance during business hours.Your application should include:A statement addressing the selection criteria in no more than 3 pages (JDF is attached for reference).A Detailed Resumewhich sets out your qualifications, capabilities and experience relevant to this position.References- The names and contact details oftwo (2) referees.It is preferable for one of your referees to have been a recent supervisor.We intend to conduct interviews during December 2024 to facilitate a start date for the successful applicant in early February 2025.Eligibility to Apply: Australian citizenship or permanent residency is an essential requirement for applicants to be considered for permanent positions in the public sectorThis vacancy is subject to a Western Australian Working With Children (WWC) Check.For further information please refer to the WWC website at: https://workingwithchildren.wa.gov.auWhilst this selection process will initially be used to fill the above vacancy, it may also be used to fill other "similar" vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.North Metropolitan Health Service (NMHS) fosters an environment of equity and inclusion and strives to ensure everyone experiences a sense of belonging. We celebrate the rich diversity of our community and are committed to recruiting a team that is reflective of those we care for. We encourage anyone who aligns with our values of Respect, Integrity, Teamwork, Innovation and Care to apply for this role.NMHS is committed to growing the Aboriginal workforce as a part of our Aboriginal Health and Wellbeing Strategy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position.NMHS upholds the social model of disability. If you have any access needs or require adjustments to participate in the recruitment process, please contact Brian Long on 08 6159 6464 or email ****** .Lodgement is system generated. Any submissions after or on, 4:00pm on the closing date will not be accepted.We look forward to receiving your application.
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