NES Fircroft are working alongside an Oil & Gas organisation seeking an Administrative Assistant to join their team.Job Title: Administrative Assistant Location: Perth, CBD Length of Contract: 12 months Hours: Monday to Friday, 8 hour days Start Date: June 2024 Position Description: Responsible for visitor pass management, visitor sign in/out, attending to main phone line, ensuring visitors are received by their host, taking and ensuring messages are passed to the appropriate staff member on a timely basis.Maintain and restock office consumables, Stationery and kitchen supplies.Assisting with the mobilisation of staff including compliance checks eg; police clearances, booking medicals, checking working rights.Assist with ensuring a functional office environment by managing seating allocations and office furnishing are in a serviceable condition.Provide administrative support to staff travel which could include, raising of PRs, travel arrangements, booking flights and accommodation on a large scale.Training administration– Support operational departments with high risks ticket and certification renewals.Support HR with employee change requests through submission of Database notifications.Support event coordination activities, including arranging catering, post-event housekeeping and coordinating itineraries for visitors and managing and booking meetings.Any other duties as reasonably tasked by immediate Manager.Experience: Certificate III in Business Administration Intermediate MS Office Suite skills (Excel / Word / PowerPoint /Outlook) Exposure to SAP is desirable Administrative experience in a fast-paced environment Understanding of document control processes is desirable Office management experience is highly desired Personal Attributes: Pleasant and courteous personality Ability to function in a collaborative and collegial environment Demonstrated strong initiative, proactive and persuasive approach with the ability to work in a fast-paced and dynamic environment Strong communication skills (telephone, written and verbal) and sound interpersonal skills Excellent organisational skills, coupled with high attention to detail Strong time management skills with the ability to multi-task High level of attention to detail Ability to think on feet and resourceful If interested, please apply or send your cv to ****** With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide.With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed.We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
