Administrative Assistant 5 | Executive Policy Office

Administrative Assistant 5 | Executive Policy Office Full Time | Permanent Location: Tumwater, WA Salary Range: $4,410 - $5,929 Monthly This is a telework/hybrid eligible position. The candidate of choice must be able to work in the Tumwater, WA office as requested. Do you have legislative experience and a desire to expand your career in public service? If the answer is yes, the Administrative Assistant 5 (AA5) position in the Executive Policy Office (EPO) may be an excellent opportunity for you! The AA5 is the principal assistant to the Executive Policy Office (EPO) Director and is tasked with providing administrative and technical support through the program and project management and coordination of varied and complex projects, processes, and administrative requirements for the EPO operations.
The ideal candidate has exceptional communication skills and is a self-starting individual as you will have organization-wide responsibilities pertaining to legislative inquiries regarding constituent requests. You will support the work to identify the problem and support process needs to facilitate the agency's operations and management of relationships with stakeholders, community partners, and agency legislative agenda. Organization is key for this position as the AA5 provides support to the Office of Corrections Ombuds Liaisons and the Office of Tribal Relations administratively to ensure consistency between these government-to-government engagements.
The Executive Policy Office supports the Department of Corrections' core statutory purpose to ensure public safety and its mission to improve public safety by positively changing lives. We are searching for someone to fill the critical AA5 role and help see the mission and vision come to fruition through work and partnerships with the Washington Legislature and other community stakeholders.
A completed application packet will include: A cover letter regarding your interest for this position with our agencyA detailed resumeThree professional referencesWe are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.
As an Administrative Assistant 5, some of your duties will include:
Administrative Support to include:Managing leadership calendaring to include complex scheduling assignments, individual appointments, group meetings, public events, and travel arrangementsTracking tasks for the Director to help ensure they are completed on schedule. Arranges for conference rooms and equipment as needed for meetings and conferencesPreparing correspondence for supervisor; exercises signature authority on administrative mattersExercising authority granted to review, screen, prioritize and transmit all incoming assignments and request status information of program staff and other department staff regarding crucial program activities, including contract management, operating, and capital budget developmentMonitoring agency legislation requests and ensures agency compliance with legislative processes which could look like:Monitoring agency legislative review assignments in agency request systemAssigning bills to staff for analysis, monitoring, testifying, providing information for hearingsTracking of legislative reports/communication with the Governor's office and the legislative staff on legislative reportsServing as the Human Resource liaisonFacilitating interaction between internal and external stakeholders for the Executive Policy Office and Office of Tribal RelationsBudget, travel & requisition supportWhat we need (required qualifications): High school graduation or GEDAND One (1) year as an Administrative Assistant 4OR Two (2) years as an Administrative Assistant 3OR Five (5) years of progressively responsible experience in the office/clerical, secretarial, or administrative workOR A Bachelor's degree in business administration, public administration, or closely allied fieldAnd One (1) year of administrative experienceAdditional qualifying experience may substitute for education on a year-for-year basis. In addition to the above qualifications, the candidate of choice must also possess the below qualifications: Graduate study may substitute for up to two years of experience on a year-for-year basis.Advanced proficiency level with Microsoft Word, Excel, PowerPoint, Outlook, and TeamsExperience and ability to maintain the confidentiality of information.Excellent coordination and multi-tasking skills, and ability to handle administrative, budget drills, and competing project deadlines under very tight timelines.Excellent interpersonal skills and teamwork experience. Must have the ability to build rapport and partner with others.Must have the ability to apply negotiation and conflict management skills.Accountability – accepts personal responsibility for the quality and timeliness of work. Works effectively alone and with others to accomplish tasks.Skilled in operation of 10-key calculator, fax machine, copier, printer, and personal computerWhat will make your application stand out (preferred qualifications): Bachelors or professional degree in business administration, public administration, law, education, public health or a related field AND five years of experience in the areas of conducting research; analyzing policies, laws, rules or regulations; or comparable combination of graduate education and experience.Advanced level of proficiency in using effective verbal communication skills, especially when making statements consistent with departmental policy and articulated in a manner sensitive to cultural differences.Basic level of proficiency with Microsoft Teams.Advanced ability to work independently.Advanced ability to work effectively with others.Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES: This recruitment may be utilized to fill more than one position.Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration.Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. i-9-central/form-i-9-acceptable-documentsDOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.Telework Details This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a "drop in" area available, however, a dedicated workspace within a DOC facility will not be provided.
What We Offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
Remote/telework/flexible schedules (depending on position)Up to 25 paid vacations days a year8 hours of paid sick leave per month12 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation and so much more!For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
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