Administrative Assistant (24-Month Fixed Term)

Administrative Assistant (24-month fixed term)
Administrative Assistant (24-month fixed term) Apply locations Victoria, BC time type Full time posted on Posted 2 Days Ago time left to apply End Date: January 15, 2025 (12 days left to apply) job requisition id JR101042
CLOSING DATE: January 14, 2025 Join BCI's Public Markets department and capitalize on your interest in working for one of Canada's leading institutional investors. Immerse yourself in a fast-paced, dynamic environment that consistently offers exciting challenges and values your exceptional attention to detail and adaptability. This 24-month fixed term position offers all benefits available to permanent employees. THE OPPORTUNITY As an Administrative Assistant, you will play a crucial role in the Public Markets team, driving efficiency and effectiveness by handling a wide range of administrative tasks for a professional team. You will offer world-class administrative support to the Public Markets department and Senior Managing Directors, making a significant impact in the organization.
BCI takes pride in its Administrative Network, which brings together administrative professionals from all departments, including over 45 admins from our global offices. These individuals meet to provide mutual support and share valuable insights. The group provides a mentorship program that promotes skill development and career advancement.
WHAT YOU BRING Relevant Administrative Assistant experience Exceptional organizational, time-management, and prioritization skills Outstanding written and verbal communication abilities Proficiency in Microsoft Office suite (Word, Outlook, Excel) for managing documents, data, and calendars High level of accuracy and attention to detail Professional and discreet demeanor with tact, sound judgment, and diplomacy Collaborative work approach and strong interpersonal relationships Proactive and resourceful problem-solving, adapting to changing priorities and deadlines We encourage you to apply regardless of meeting all criteria or feeling over-qualified. We value hard work and initiative, recognizing that skills can be acquired on the job. Your role may adapt based on your experience. WHO YOU WILL WORK WITH The Public Markets department focuses on global strategies and cross-asset capabilities to create client value. The diverse team of experts in equities, derivatives, trading, ESG integration, fixed income and foreign exchange and more, collaborate for innovative investments and portfolio management.
You will be part of the Public Markets Administration team, acting as the main link between Public Markets and internal partners. In this dynamic role, you will contribute to the team's success by facilitating effective communication, streamlining processes, and ensuring the smooth functioning of day-to-day operations.
WHAT YOU GET TO DO You will have the opportunity to showcase your organizational and communication skills by coordinating meetings, travel arrangements, and onboarding processes. You will play a crucial part in streamlining operations and fostering collaboration within the Public Markets Team.
Experience scheduling diverse meetings, calls, and video conferences for the Senior Managing Directors in Public Markets, skillfully navigating multiple time zones and participants Engage with assistants across departments and offices, ensuring smooth coordination for all participants Master the art of arranging complex international and domestic travel plans, including crafting itineraries, booking flights, hotels, and travel visas Hone your financial skills by reconciling monthly department travel spending and expenses through claims and credit card reconciliations Organize events for the department, including department-wide meetings and social get-togethers Cross training for invoice and legal invoice processing Back up administrative support for the Manager, Public Markets Play a key role in welcoming new employees and co-ops to the Public Markets Team through effective onboarding support WHERE YOU WILL WORK Work from our downtown Victoria office. We are an in-person collaborative organization with the flexibility to work remotely 1-day a week. SALARY RANGE BCI offers a competitive total rewards package which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined benefit pension plan and paid time off.
The annualized base salary range for this Victoria-based role is CAD $ 56,000 to $ 65,000.
The base salary offered to the successful candidate will consider a wide array of factors including but not limited to the individual's skill set, level of experience applicable to the role they are being offered and consideration to internal equity.
We pay our people competitively in the markets in which we compete for talent and with consideration to internal equity and job structure. We aim for actual pay to be around the median of the market for target or expected levels of performance, and around the upper quartile of the market for excellent performance.
Actual salaries may vary and may be above or below the range based on various factors, including, but not limited to, experience and expertise.
WHY APPLY TO JOIN BCI With our values as our anchor, it's our people that help shape employee-focused initiatives and who create the environment we work in each day – all of which further strengthens our culture. BCI has been recognized as one of Canada's Top 100 Employers – for the sixth consecutive year - and has built programs and benefits to support all our employees, including:
Extended health and dental coverage, start on your first day of work. We have you covered! Our telehealth provider Dialogue connects you and your family to virtual healthcare appointments Eligibility to the defined benefit BC Public Service Pension Plan providing you with a secure retirement income Time off includes: 20 days vacation, 10 paid sick days, 6 paid personal days, and 2 paid days for volunteering – to support physical, mental, and community health Annual wellness allowance provided to support an active lifestyle and promote physical well-being while working from home On-going learning through our in-house mentoring program, professional dues support and online and in-house learning Relocation support is available if a move to one of BCI's locations is required Invested in your learning: BCI investment professionals lead a monthly Investment Club to share industry knowledge with employees who work in other departments TO APPLY Apply online with a copy of your resume. We encourage timely submissions of applications as candidates will be actively reviewed and the interview process may advance earlier.
We welcome applications from all qualified candidates who are interested in applying for this role. You will need to be legally authorized to work in the country where this job is located. If you currently do not have authorization or if your work permit, study permit, or visa has restrictions or is due to expire during the work term, you may not be eligible for this opportunity.
At BCI, we value diversity and believe in fostering an inclusive culture where all employees can be successful. We are performance and client focused and value integrity; if you share these values, we want to know you. We recognize that some skills can be learned on the job and encourage all to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), contact us at ******. We would like to hear from you!
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