Administration / Tech Support Es Level 1-3

Administration / Tech Support ES Level 1-3Job posted: 11/11/2024
Job type: Full time / From 28/01/2025 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Other
Reference: 1450693
Location ProfileCroydon Special Developmental School is a school for students with moderate to severe intellectual disabilities. Our vision is for all students to be given every opportunity to reach their full potential and be encouraged to develop maximum independence according to their ability. The learning experiences and needs of students are central to all decision making. A positive self-image is crucial to the learning process and is nurtured ensuring each student experiences success. We are implementing Positive Education and the School Wide Positive Behaviour Support framework. Our school values are care, share, do your best and be safe.
Students are aged between 4.8 and 18 years and are grouped in classes according to age and student needs. Individual Education Programs are provided for all students in the school by a multi-disciplinary team including parents/care givers, teachers and education support staff, including allied health staff. The school has four sections - Early Education, Junior, Primary, Secondary and Transition.
We have a comprehensive and challenging curriculum based on the Victorian Curriculum A-D and emphasis on particular curriculum areas relates directly to individual needs, abilities and interests. Classrooms are staffed with Special Education trained teachers and teacher assistants. There are specialist staff allocated to Hydrotherapy/Swimming, PE and Library. Whilst communication forms the core of the curriculum, where appropriate, emphasis is also placed on independent living skills, social behaviour, functional academic skills and recreation. An allied health team consisting of a physiotherapist, speech pathologists, an occupational therapist and allied health assistants also supports students' participation in their educational program. The school also supports the health and welfare of students by employing a nurse and a family support coordinator.
Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
RoleRange 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesIT Support: Provide Compass support to parents/carersMaintain family personal and departmental records in Cases21Manage and maintain school Compass Portal, including coordination of Compass modulesProvide a broad range of IT assistance to school staffMaintain school owned personal devices including laptops, iPads and desktopsComplete annual audit of school owned devicesAssist with deployment, maintenance and support of the DE laptop computersSupport core software applicationsOther associated IT duties as directed, including hardware maintenance and trouble shootingWork with leadership to procure IT equipmentMaintain printer/photocopier hardwareProcess and manage printer/photocopier updates (paper, ink, etc.)Install toners and cartridges and manage printer wasteAdministration of printer/photocopier softwareServers: Liaise with school allocated DE tech staff member to maintain IT infrastructureAssist with systems administration tasks.Support parents/carers to understand the enrolment process, including documentationCollect and check all enrolment documentation, ensuring accuracyInput data into Cases21 with accuracy and efficiencyHave a strong understanding of DE enrolment policy and procedures, including knowing where to find up to date detailsPrepare and develop correspondence, reports, presentations, and other printed material as required by the Principal Class and Business Manager.Treat information in a confidential manner and follow the privacy law, especially when dealing with legal documentationFeel confident liaising with all stakeholders including students, parents, all levels of staff, and other visitors to the schoolExcellent time management skills, with the ability to forward plan both short and long-term projects and to concurrently manage competing tasksUniform: Applying to State Schools Relief for uniforms i.e., Foundation and Year 7 students and Hardship ApplicationsCoordinate uniform sizing and distribution.Assisting parents with using State School Relief AppDistribute to families any second-hand uniform donation.Bus Coordination: Liaise with DE Transport Unit providing details of all student transport arrangements.Update student demographics in Cases 21Apply for conveyance allowance and appeals.Sign off on the delivery of the Crown Coach service delivered to CSDS.Crown Coaches: Email to the families, information at the end of year, regarding details of student transport information for the following year.Ensure that DTA guidelines are implemented.Deliver school-based coordination with families and Crown Coaches for student transportation.Inform Assistant Principal regarding reporting of students with behaviours of concern whilst travelling on the bus.Provide bus staff with relevant information regarding students or families.Accept student arrival via Crown Coach tablet and inspect bus to ensure no students remain on the bus.Organise termly meeting with all stakeholders from Crown Coaches and CSDS staff. Organise morning tea for the meeting.Keep accurate records of travel information including travel routes, bus rolls, changes to transport arrangements, permission slips, correspondence to supervisors, families, bus management etc.Liaise with families regarding issues to changes of transport arrangements and ensure that this information is conveyed to the bus supervisor and teachers.School Owned Buses: Maintaining records for buses, under the Bus Safety ActFile weekly log information sheetsPerforming tasks to support the general administration of the school:
General meet and greet and responding to enquiries, deliveries etc. at front officeAssist sign in of late arrivals / early departures, Carers, Visitors, TradespeopleWelcoming casual relief staff and assisting them with sign in and school orientationAnswering phones and passing on messages via email or message slip. Contacting parents when directedMonitor Croydon SDS emails and forward or respondUpdating and ensuring the availability of school proformas ie LSL forms, CRT forms, sign in sheetsReceipting payments of cash (immediately) and eftpos or Compass payments through CASES21Coordinate the fortnightly publication of the school newsletter through iNewsletterWord processing tasks and photocopyingSupport the principal and assistant principal with a range of administrative tasks.Printing communication books for each termUpdating lists: Groupings, telephone, staff lists and the likeUpdate student contact and emergency lists and print for emergency folderSet up school brochure packsLiaise for fundraising events with the Parent Fundraising CommitteeOrdering of stationery for each semesterOrdering and managing the supply of stores sanitation Reqs and materials. i.e., toilet paper batteriesMaintaining the photocopier and ordering supplies of paperOrganise catering for school functionsMaintain staffroom duty rosterCopying student files for transferTransferring Student reports and IEP to U driveMaintaining student absences in Compass, sending SMS and printing monthly reports and entering exemptionsWho May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.
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