Administration Team Leader, Child Protection The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live asafe, respected and valued life.
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who aredisadvantaged and vulnerable.
We work in a variety of community-based settings, including people's homes, residential facilities and secure settings acrossmetropolitan, rural and regional Victoria.
We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can beworked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diversebackgrounds and abilities. .
If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as largeprint), please don't hesitate to get in touch with the contact person listedon the ad.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness andHousing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Department: Department of Families, Fairness and Housing
THE ROLE
Administration Team Leader supervises a small team of administration officers to effectively manage office processes and maintain information systems, financial information, client payments and correspondence as required. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide ranging administrative, secretariat and support functions and provides guidance and supervision to others in the work area and related areas regarding administration tasks, processes and systems.
ACCOUNTABILITIES INCLUDE
Effectively manage office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence as required. Provide guidance to others in the work area and related areas regarding processes and systems. Answer queries, provide timely advice and take follow up action as required, including correctly redirecting incoming mail and queries. Arrange meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements. Operate as an effective branch member in a team environment and deliver quality, timely and effective customer service to managers and staff within the branch. Please open the position description to read more.
The department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current ATAGI (Australian Technical Advisory Group on Immunisation) advice , given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.
HOW TO APPLY All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) portal. Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Please apply to submit your interest in this position.
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