Administration Officer - Reception And Oh&S Administration

Job Description Location: Western Region | Melton

Job type: Full time / From 04/11/2024


Organisation: Schools (Government)

Salary: Salary not specified


Occupation: Education and Training

Reference: 1442275


Location Profile Kurunjang Secondary College Profile: Located in the Western Metropolitan suburb of Melton Victoria 3337, Kurunjang Secondary College is a stand-alone Years 7 to 12 college with a current population of over 900 students.
The school is in the second year of its Strategic Plan period. The college community is committed to a shared vision of, Learn, Grow, Achieve Together. The focus is on enhancing student outcomes, particularly in the areas of literacy and numeracy. In addition, our plan is to improve results in our VCE student outcomes and increase the participation of students into tertiary, particularly university, education. This plan is informed by our work in Effective Teaching and Learning, Coaching, the use of a consistent teaching schema, called the Effective Learning Framework (E.L.F), and collaboration through a variety of Professional Learning Teams (PLTs).
Kurunjang Secondary College Values are: Respect
Achievement
Responsibility Kurunjang Secondary College Vision: Our vision for the college not only outlines where we hope to see ourselves in the future, but also comprises a declaration of our high-level goals. We have chosen the following statement as our vision at Kurunjang Secondary College: Achieve success for our community through respect, responsibility and collaboration.
Kurunjang Secondary College's Core Purposes: The College has a whole school literacy program through Years 7 ¿ 9 called the Kurunjang Literacy Program (KLP).
The AVID (Advancement via Individual Determination) program has expanded to include Years 7 to 10 AVID Elective, Years 7 and 8 Student Success, as well as a whole school approach to Writing, Inquiry, Collaboration, Organisation, and Reading (W.I.C.O.R).
A range of support programs are in place to ensure that the educational, social, and emotional needs of students are met. The college is structured into sub schools; vertical teams in Years 7-10 and horizontal teams in the Senior School. Each with a dedicated team comprising of an Assistant Principal, Lead Teacher and Co-Coordinators.
Years 10, 11 & 12 subjects are blocked together giving students the opportunity to accelerate into VCE subjects whilst in Year 10 and Year 11. Kurunjang Secondary College students can access a wide variety of VET subjects through the Western Edge Cluster of Melton schools.
Kurunjang Secondary College is a School Wide Positive Behaviours (S.W.P.B) school with a designated Behaviour Matrix linked to the college values. The successful applicant needs to demonstrate capacity to continue to develop a united vision and direction for Kurunjang Secondary College relating to building a culture of cooperation, perseverance and high expectations. The college has three assistant principals that work closely with the principal as a highly effective and united team on a whole school improvement strategy.
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role Attendance requirement for this position: non-attendance during school holiday periods
The position of Reception and OH&S Administration will provide high level administrative support to the Business Manager and OH&S Nominee.
This role is a front facing college wide role that works closely with the Business Manager and Administration team.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Specific responsibilities include:
Reception/Administration Duties Represent Kurunjang as the first point of contact in a professional, warm, friendly and efficient manner, providing reception support that meets the day-to-day requirements of the College, including but not limited to; o Attending to students, parents and external visitors to the College.
o Ensuring visitors have signed in via Compass, issuing of the appropriate passes and checking Working with Children check registration as required.
o Telephone and email communication.
Maintain school records system, including computerised student, staff and school records through CASES21 and Compass and general data entry. Handling of EFTPOS and cash transactions. Outgoing and incoming mail requirements and general correspondence as required. Maintain first aid qualifications and provide sick bay support as required. Assist with monitoring student late arrivals and corresponding records. Maintain appropriate filing systems according to school procedures. OH&S Administrative Support Duties Provide administrative support to the OHS nominee to manage and monitor OHSMS processes and complete routine tasks that align with these management systems. In consultation with the OHS nominee respond to OHS alerts/queries Support the completion and documentation of OHS activities calendar (or equivalent template). Monitor, manage and update Department and College OHS risk register in consultation with the OHS nominee. Coordinate and attend working party meetings including communication of minutes and manage relevant actions to support the OHS nominee. Manage the College Training Planner, communicate requirements and monitor completion of mandatory learning and certification. This position description describes in general terms the normal duties which the successful candidate is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.
Educational Support Duties (General) Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Coordinate the implementation of requisitioning, purchasing and issuing procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Undertakes VASS and/or VET administration support Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
pal/child-safe-standards/policy
DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
pal/values-department-vps-school-employees/overview
Other Information This is a full-time position working Monday to Friday. Non-attendance during school holiday periods.
Applications must include:
1. A cover sheet providing contact information including home address, email and phone number.
2. A CV with a summary of experience and qualifications.
3. Specific Key Selection Criteria response.
4. The names, email addresses and contact details for three referees.
For ease of handling by the school, all documents (cover letter, cv and key selection criteria responses) can be saved as one pdf and uploaded to Recruitment on Line. Please also ensure that your name is included in the header of each document.
All applicants should ensure that their personal profile on Recruitment Online is up to date.
Applicants seeking further information about the College or this position, are encouraged to contact either the Principal, Ms Aylin Gökmen, prior to the closing date of applications or the Business Manager, Ms Vicki Grandison. Please contact the General Office on or email
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

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