Queensland Corrective Services (Organisation site)
Procurement and Contract Management Group; Financial Services & Strategic Sourcing; Organisational Capability; Brisbane
Procurement and Contract Management Group (PCMG) partners with QCS business units in delivering support and advice across the procurement lifecycle based on Queensland Corrective Services priorities, needs, and objectives.
As the key administrative support for the team, you will provide and manage a range of administrative functions, including confidential, executive and business support such as diary management, email management, IT/equipment maintenance, financial and human resources administration, procurement administration support and other administration support tasks as required.
ResponsibilitiesProactively manage key administrative functions of the PCMG through effective diary management, monitoring and distribution of correspondence, records and data management and maintenance of PCMG intranet content.Coordinate day-to-day Human Resources functions such as processing of leave forms and other HR documents, reviewing establishment reports and assisting with recruitment and onboarding processes for new team members.Coordinate meetings, functions and associated agendas including meetings with senior internal and external stakeholders.Monitor timeframes to ensure all necessary action/follow-up and responses are completed in a timely manner.Work autonomously utilising discretion in resolution of conflict, meeting deadlines, establishing work priorities and organising meetings.Prepare correspondence and documentation using appropriate departmental formats and templates.Assist in the preparation of project documentation using approved templates.Exercise judgment and resourcefulness to solve immediate problems.Provide high-level secretarial and administrative support to the Leadership team, exercising comprehensive computer and keyboard skills in email, word processing, database and spreadsheet applications.Use information management systems including administration, human resource and financial management systems to process data and produce reports.Coordinate records management activities, including records of incoming correspondence and other requests, and monitor the flow of correspondence, providing advice and training in records management to other personnel.Contribute to a workplace environment that values performance, continuous improvement and innovation in the delivery of high-quality services.Assist in the preparation and maintenance of desk-top manuals.Maintain effective working relationships with internal and external clients.Other administration and executive support duties as required.Applications to remain current for 12 months. Further InformationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
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