Office Management (Administration & Office Support) Full time Equans, a leading technical services provider across Australia, New Zealand, and globally, is seeking a dynamic and experienced Administration Manager. In this role, you will lead our Electrical and Communications team at our Fairfield office, supporting day-to-day operations, compliance, reporting, invoicing, and general administration.
We are seeking an experienced leader with a passion for driving operational excellence. As the Administration Manager, you will oversee the administration team while ensuring tasks such as compliance, reporting, invoicing, and general administration are completed efficiently and effectively. Enjoy a positive work environment, challenging projects, competitive compensation, and the opportunity to develop and mentor your team. Your leadership skills will shape our success.
About Us Equans is part of a global, technical services leader, and part of the Bouygues Group. Our local team of qualified technicians and support staff delivers value for customers by balancing cost, risk, and performance, while having access to a global network of experts. We design and provide customised solutions for our clients to support them in their energy, industrial and digital transitions.
With highly qualified employees across 20+ locations in Australia and New Zealand, we provide excellent technical expertise in design, installation, and maintenance, with a unique combination of skills in Mechanical, Fire Protection, AV and Electrical and Communications Services.
What you will be doing: Support the State Manager through assisting in developing, implementing, and monitoring effective systems and processes, and align your work with the strategic, operational, and financial goals.Leadership and administration, including management of administrative staff, ensuring effective service delivery to clients. Overseeing all office operations, including supplies and facility maintenance.Maintain operational efficiency through implementing streamlined administrative processes and identifying areas for improvement. Coordinate labour and materials for projects, optimising efficiency where possible.Where appropriate, allocate work to Project Coordinators and monitor their performance.Facilitate recruitment, induction, and training of Project Coordinators and other administrative roles.Manage the processes required for supplier and technician management by overseeing onboarding of subcontractors, suppliers, and technicians.Financial responsibilities will include handling month-end invoicing and assisting with financial reporting. Monitor job profits and service call backlog.Safety and compliance requirements will see you assisting with Safe Work Method Statement (SWMS) completion and ensuring adherence to operational policies and safety procedures.What we offer: A talented team environment and opportunity for development.Strong and supportive leadership.Medibank Private Employee Discount.Employee Assistance Program.What you need: 3-5 years' experience in a people leadership role.The ability to become an expert in the Company core business systems.A confident and initiative-taking temperament.Excellent written and verbal communication skills.Ability to communicate with clients, colleagues, and technicians in a clear and confident manner.Proven aptitude for managing competing priorities with successful deliverables.Openness to learn how to use multiple new computer systems/programs.Intermediate to advanced computer & MS Office skills.Experience with Great Plains highly desirable, but not necessary.Next steps: If you are interested and meet the selection criteria, apply with an up-to-date resume via the application instructions on this website. We thank you for your interest in working for Equans and advise that only shortlisted candidates will be contacted.
Please note that we can only accept applications from those with full unrestricted working rights in Australia.
Equans is an EEO employer, where all applicants are treated with fairness and respect and have equal access to the opportunities available.
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