Location: Melbourne | Northern MetropolitanJob type: Full time / From 28/01/2025 - 23/01/2026Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Health and Allied HealthReference: 1447975Job posted: 04/11/2024Closes: 17/11/2024Selection CriteriaSC1 Demonstrated capacity to undertake reception/administrative duties, whilst engaging in a friendly and respectful manner with community members.SC2 Demonstrated experience in administering first aid and current first aid qualifications.SC3 Demonstrated proficiency in Microsoft office programs, including Microsoft Word and Microsoft Excel.SC4 Demonstrated capacity to work and collaborate with others in a team environment.SC5 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.RolePlease note this role is a fixed full-time position, with the possibility of becoming ongoing, with working hours of 8:30am to 4:00pm including a half hour unpaid lunch break.The Administration/First Aid Officer is the front face of the school and undertakes all administrative and first aid duties to ensure the smooth running of the front office and First Aid area, whilst supporting parents/carers, teaching staff, Educational Support Officers and the Leadership team.ResponsibilitiesAdministrative ResponsibilitiesOversee the daily operations of the school office, ensuring efficient workflow and organisation.Provide routine administrative support including general telephone, front office enquiries, mail deliveries, receipt of paperwork, etc.Maintain, enter and retrieve data from the schools' various systems, such as our student management system XUNO, our student school's records system Cases21.Serve as a point of contact for parents, staff, and external organisations, handling inquiries and disseminating information.Coordinate and produce school newsletters, school magazine and maintain school electronic notice board.Provide administrative support to teachers, staff, and the Parents & Friends Community Group, helping with scheduling, event planning, and resource allocation.Ensure adherence to school policies and procedures, including health and safety regulations.Assist with organisation of school events, meetings, and activities, including logistics such as venue arrangements and materials preparation, as directed.Monitor and manage office supplies and resources, including ordering materials and maintaining equipment.First Aid ResponsibilitiesProvide first aid to students and staff during medical emergencies or injuries.Organise and administer medications as prescribed, ensuring proper documentation.Prepare reports on health incidents and emergencies for school administration, where applicable.Observe and report on any emerging health trends or outbreaks within the school community.Ensure adherence to school health policies and emergency procedures.Oversee the inventory and ordering of first aid supplies and medical equipment and complete associated risk assessments.Organise and conduct training sessions for staff on first aid and emergency response protocols as per DET requirements.Work with local health departments and emergency services as needed.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ****** Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.To apply for this role, you will be redirected to the Schools (Government) job application system.
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