Administration/Attendance Officer

SC1 Demonstrated high-level experience in Cases21 and Compass with a proven capacity to support the team through the timely and accurate management of these functions.
SC2 Demonstrated capacity of maintaining and managing attendance of students, enrolments and event planning.
SC3 Demonstrated excellent interpersonal and communication skills necessary as a member of a professional, front-of-office team.
SC4 Demonstrated behaviours and attitudes consistent with Department values.
SC5 Demonstrate a commitment to professional learning and growth for both self and others.
Role[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
ResponsibilitiesGeneral Administration include (not limited to):
Provide administrative responsibilities including answering phones and emails, greeting parents/carers and visitors.Maintain appropriate confidentiality in relation to student, parent/carer and staff matters, referring any concerns to the principal class as per school processes.Answer any student administrative inquiries.Support the organisation and planning of events such as camps, excursions, incursions and other related events.Support others as required relating to first aid, daily org, finance and other necessary roles such as processing of student admissions, registrations, enrolments and transfers.Attend professional development and training required by the school, and actively seek opportunities to increase knowledge, experience and skills.Assist with the Implementation of induction programs for new staff, volunteers and other workers to the school.Perform duties to a high professional and ethical standard.Provide administrative support to external service providers as required.Other duties as required by Principal Class & Business Manager, in line with role classification.Attendance Administration include (not limited to):
Monitor and follow up on student attendance using Compass Attendance reports to identify unexplained absences and contact parents and caregivers to identify absence reasons.Follow up and file medical certificates and parental notices to ensure completion of attendance records.Ensure accurate attendance details are entered into Compass including variations for events and send daily SMS notifications of absence.Investigate single absence periods with teachers and follow up.Liaison with families to ensure accurate student entrance and exit processes are completed.Provide weekly absence summary reports to leadership.Alert leadership identifying student health, wellbeing and engagement concerns, ongoing absences and absence patterns.Send standardised absence letters as per LPS attendance processes.Documentation of Student Learning Absence Plans (SALP) and required work for an extended absence.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
Location ProfileLyndhurst Primary School (LPS) is located in the Marriott Waters Estate in Lyndhurst. The school opened for all levels, Prep-6, in 2011. Lyndhurst is a Public/Private Partnership School that lies in the south-eastern growth corridor, in the City of Casey. The school opened with approximately 150 students and rapid growth has occurred in the first few years of its existence. Currently there are 950 students in 2024.
Lyndhurst Primary School, like several other schools around the state, is part of a partnership agreement between the Victorian State Government and Axiom Education, a private consortium. Whilst Axiom and its partners are responsible for the construction and on-going maintenance of the school facility, in every other respect, Lyndhurst is a state government primary school.
A school for the community More than the location, the facilities and the resources in a school, it is the people that give a school life and define its character. In an environment in which teachers work in a supportive, respectful workplace, where students are engaged in meaningful and relevant learning tasks in safe and encouraging surroundings and where parents can constructively participate in an inclusive, welcoming school, real education can take place, not only for each child but on a broader community level. LPS is a school that includes and embraces its local community.
Who are we looking for? The successful candidate for this position will be expected to support the work of the Principal in establishing a strong and positive culture in the early stages of our developing school.
Teaching staff at LPS, regardless of classification or experience, are expected to possess four central and inter-related attributes:
Participate in the leading of learningPreparedness to work within a culture of sharing and collaborationCapacity to assist in building a sense of communityStrive for continual improvement in professional effectivenessShould you have further queries regarding the position, please contact the school on 03 8768 6700.
Job type:Full time / From 28/01/2025
Job classification:Contact:
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