Administration Assistant

We exist to extend access to justice, so the law can serve everyone, and we need talented people like you. Be Fearlessly Forward, and start your career in law by making a huge impact, and join one of our early careers programs.Contribute to extending access to justice for all as we go fearlessly forward as oneEarly careers at Maurice BlackburnWorking at MB provides an environment where you will be surrounded by experts, supportive workmates, and countless opportunities to help you grow and develop in the direction you choose. Get exposure across our business divisions with our early career pathways, which we have no doubt will open the door to a very rewarding start in your career.Whether you're just starting out in the legal industry, you're already a tenacious lawyer, or you're looking for your next career move in our highly skilled shared services team, a career with Maurice Blackburn is like no other.We offer you a safe, supportive and collaborative environment, backed by inclusive leaders and progressive people policies, where you can be your authentic self and thrive.National graduate programGaining entrance to the Graduate Program at Maurice Blackburn means an exciting start to your legal career in one of Australia's leading social justice law firms. The 12-month Graduate Program provides a broad range of training designed to give you insight into all aspects of plaintiff law. The program encourages active participation and contribution which enables you to be rewarded with excellent training opportunities, tangible professional development and an insight into life at Maurice Blackburn.The Program is a national program with Graduates placed across various practice areas and locations nationally. The program will be a 12-month placement with a practice area, giving the ability to create in-depth knowledge and experience in that area of law. You will work closely with senior lawyers and partners, and other internal and external experts, and be able to build lasting relationships through legal networking events.This program offers hands-on practical experience and insight into working in the legal industry over a 12-month period. This highly successful program has been running since 2008 and includes:An active learning environment with ongoing training opportunities;A dedicated coach to support you throughout the program.You will have a Coach and a People & Culture representative who will be there every step of the way to ensure you are supported for the duration of this program. Your Coach will share their knowledge, provide regular feedback, and guide you to be able to work independently as a Legal Support Professional.You will be provided with in-depth training on:liaising with clients and third parties;drafting correspondence and legal documents;professional skills and time management;managing expenses and billing;digital file management and record keeping.What we're looking for:A genuine interest in law;A strong understanding of what great customer service is;Individuals who align with our values of fairness, compassion, tenacity and justice;Growth mindset, you're able to talk to how you have owned your own development;Confident communication skills (both verbal and written);Ability to apply time management and organisational skills;Demonstrated initiative, adaptability, resilience;A client service and team focus, you're a natural collaborator.If this sounds like you, we would love to hear from you.A career with Maurice Blackburn will see you working with, and learning from, some of the strongest, most respected and knowledgeable legal professionals in the country.For over 100 years, Maurice Blackburn has stood up for those who need us most. With courage and compassion, we extend access to justice to countless Australians. We look beyond the immediate challenge to support people in moments that matter across their lives, and continually push for better solutions for our clients.We work on real cases, achieving important and positive results in real people's lives, which is why we are one of Australia's most respected law firms. Maurice Blackburn, experience you can count on.How will you contribute to ensuring access to justice for all?We are seeking an Administrative Assistant to join our Risk, Compliance and Enterprise Services team on a 6-month fixed term contract. Based in our Melbourne office, this role will provide support to the National Deeds Coordinator. The primary function of this role will be to provide administration support on all activities relating to the firm's deeds and closed files processes.Key ResponsibilitiesAdminister the recording and archiving of deeds in line with the firm's processes;Maintain accurate records in our systems, including details of receipt, packet and matter numbers;Search, retrieve and send deeds as requested in line with the firm's processes;Resolve any queries regarding Deeds;Work with internal and external stakeholders to assist with various administrative requests.The experience we are looking forExperience in the archival process of documentation, including deeds, will be advantageous;Highly competent with use of computers and systems;Excellent document management skills including strong attention to detail;Excellent problem-solving abilities;Ability to take initiative to complete set tasks;Strong communication skills both verbal and written.To be successful in this role it is essential you have the ability to prioritise, cope with a fast-changing environment and possess excellent organisational skills. We are looking for candidates who have a passion for law and are seeking work in a collaborative environment.Our People Commitment comes with the following benefits:End of Year leave, 1 day first year, 4 days after 2 years;Comprehensive mental health framework, including wellbeing leave (up to 4 extra days per year) and $299 reimbursement;Fitness and wellbeing discounts;Salary Continuance & Life Insurance;17.5% Annual Leave Loading.Our shared values represent what we stand for and guide how we act, with Courage; Compassion; Collaboration; Fairness and Tenacity.We offer you a safe, supportive and collaborative environment, backed by inclusive leaders and progressive people policies, where you can be your authentic self and thrive. Here we are committed to creating a diverse and inclusive culture, enriched by differences in ethnicity, gender, sexual orientation, gender identity, religion, age and family arrangements. We love that you have a life outside of work and we're happy to support yours. Applications from First Nations People are encouraged.Are you ready to join us on a journey to extend access to justice to more Australians, in an organisation and role in which every action you take makes a difference? Apply now.Our Circle Back Initiative partnership means we're committed to responding to every applicant.#J-18808-Ljbffr