Administration Assistant

Location: Melbourne | Southern Metropolitan
Job type: Part time / From 28/01/2025 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1456454
Location ProfileQuarters Primary School is located at 10 Morningside Boulevard, in Cranbourne West. It opened on the first day of Term 1, 2023. The school has space for 715 local students, including approximately 65 places for young people with specialist needs. The school opened for enrolments for students in Prep to Grade 6.
The school includes:
an administration building with a library, staff offices and amenities as well as specialist teaching areas for science and food technology, 3 learning neighbourhood buildings with general purpose classrooms, and flexible and collaborative teaching spaces, a community hub building with a competition-grade gymnasium, canteen, music and drama space, 2 outdoor hard courts and a sports field.Quarters Primary School is a supported inclusion school. Supported inclusion schools are mainstream schools designed to support a higher number of students with a disability than typical mainstream schools.
Supported inclusion schools offer additional amenities to support and enhance learning such as:
acoustics and lighting designed for the needs of students with particular disabilities, wider corridors where wheelchairs can pass, fitness rooms for physical education and therapy, enhanced accessible toilets fitted with hoists, smaller multipurpose spaces suitable for consultations, 1:1, or small group learning, additional provisions for student pick-up/drop-off, covered walkways and kitchen facilities for students with special dietary or medication requirements.VISION:
Quarters Primary School's vision is to develop curious and resilient life-long learners through positive learning pathways. We aim to provide an inclusive and safe environment, where high expectations encourage independence, excellence, responsibility and respect for others.
MISSION:
Quarters Primary School's mission is to foster a welcoming atmosphere which creates a sense of belonging amongst our students and their families. Our inclusive environment acknowledges and respects children from diverse family and cultural backgrounds. We value and celebrate the differing academic and social needs of our students and work to respond, accept and meet these needs.
ACHIEVE
The Quarters Primary School learners, families and staff will live by the values under the banner of ACHIEVE:
A AcceptanceC CreativityH High expectationsI InclusionE EmpathyAt Quarters Primary School, staff are committed to creating learning experiences that engage everyone to explore through their own curiosity and to prepare our students to actively engage in the challenging world around us. Their teaching and learning will have a high emphasis on wellbeing, literacy, numeracy as well as inquiry. The environment is required to be orderly, safe and stimulating, celebrating diversity and inclusion. Staff work collaboratively and learn together to improve practice. They build relationships with all stakeholders to support connectedness and a sense of belonging.
There is a high expectation of all staff to commit to the positive and inclusive culture of Quarters Primary School where all decisions are learner centred. Staff are motivated and dedicated to being valued foundational staff members of a new school. This includes investing time and participating in building connections with community through a variety of events and programs. Quarters Primary School is seeking positive, enthusiastic, innovative staff to support the dedicated work of a mainstream/SIS school.
Please provide the names and contact details of 3 current referees in your application. Ensure each page of your application is named and KSC responses are kept to 1 page. Please add your name to the application file name when saving to ROL. Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 A commitment to professional learning and growth for both self and others.
RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Supports the first aid facilities and assists in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx.Job type:Part time / From 28/01/2025 - 19/12/2025

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