The RoleTo provide administration support to the Human Resources team and other departments as required.
Key Responsibilities Assist in generating monthly HR/Safety reporting;Validate and process credit card and invoice payments;Coordinate common law claim responses across all departments, including evidence gathering from OHS, ER, Payroll and HR;Assist with face to face training coordination (booking rooms, meals, travel, and participants list);Create presentations and undertake proof reading of HR policies, guidelines, and procedures (spelling, grammar, layout, upload to intranet);Administer Employee of Quarter/Branch of the Year awards;Assist with preparation of salary review and incentive letters;Review and coordinate The Voice (internal communication magazine) department articles administration as required;Assist with other tasks for Executive Assistant as required (support the Senior Executive team.
);Coordination of department travel;Assist with National travel bookings;Maintain requests for standing accommodation reservations.
Key Competencies, Skills and Qualifications Build and maintain effective collaborative relationships within the office, with the ability to influence your network to achieve outcome;Flexible approach in providing support to multiple stakeholders;Ability to think on your feet in a dynamic busy environment, but always maintaining integrity and confidentiality;Confident and adaptable to meet demands, with the ability to work under pressure;Strong communication skills both written and verbal, and the ability to liaise with leaders within our business as well as external customers;Strong organisation, time management and prioritisation skills;Capability to perform a varied range of tasks from invoicing and expense reconciliation, to event management, to numerical analysis and reporting;Demonstrated initiative and a proactive positive approach;High level of integrity and discretion in handling highly confidential and business sensitive information;Strong competency of software applications including MS Office;Experience in travel booking and event planning;Background in a large corporate environment/organisation.
What PFD is Offering the Successful CandidateWe are offering competitive remuneration, superannuation and other staff benefits (such as discounts on staff purchases, discounted accommodation, health insurance and banking).
Should you be eligible, the company may also offer nationally recognised Certificate III training.
