Job Title: Administrative Assistant (Administration & Office Support)Employment Type: Full timeAt Civil & Civic, we are a growing business with a team environment that appreciates and rewards hard, consistent work. We encourage all staff development, both personal and professional. Involved in various Civil Works throughout NSW and ACT, Civil & Civic has a range of upcoming projects in the Civil industry. Our Senior Management Team boasts over 20 years of civil construction experience each, and our employees have been hand-picked to integrate a range of specialist knowledge and skills to complement each project we undertake.Opportunity - About the RoleWorking within a multi-disciplinary team, you will be responsible for the key responsibilities below.Key ResponsibilitiesAs an Administration Assistant, you will handle office administration tasks. Key responsibilities include:Managing centralised incoming emails, screening inquiries, and addressing or escalating issues as needed.Handling mail and coordinating timely distribution.Overseeing site maintenance requests and managing office supplies inventory.Coordinating travel arrangements and managing bookings for flights and accommodation.Providing comprehensive administrative support, maintaining filing systems, and facilitating communication among stakeholders.Preparing and distributing management reports and presentations.Issuing office assets including laptops, keys, parking passes, and fuel cards.Managing the monthly invoice of fuel by matching receipts.Assisting the P&C and HSEQ teams with administrative tasks.You will possess:Exceptional communication skills, both written and verbal.High level of organizational skills, with the ability to prioritize and handle competing demands.Advanced computer literacy, adept in using asset management systems and Microsoft Office packages including Word, Excel, and Outlook.Perks and BenefitsAs a crew, we're honest, reliable, and competent. We provide excellent career opportunities and professional challenges. By joining our team, you will enjoy:Excellent career growth opportunities.Job security – we are a growing business with a strong pipeline of work.A supportive team culture that values different perspectives and fosters respectful relationships with our people, customers, and the community.Above award salary/pay rates.Relevant allowances based on your situation.At Civil & Civic, we work hard and look out for each other. We pride ourselves on our work and our relationships with our customers. We have a vision, and we want you to be part of our journey. So, what are you waiting for? Apply now and submit your resume for consideration.Your application will include the following questions:Which of the following statements best describes your right to work in Australia?Do you have experience in administration?Which of the following Microsoft Office products are you experienced with?How many years' experience do you have in the construction industry?Do you have previous invoicing experience?What's your expected annual base salary?How much notice are you required to give your current employer?
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