ADMINISTRATION ASSISTANT Hamilton Island Holiday Homes (HIHH) maintains 160 holiday let properties ranging from 2 bedroom apartments to luxury homes.
Hamilton Island is looking for an experienced, organised Administration Assistant with an ability to work in a high paced office environment to join the HIHH team.
Award-winning and industry recognised luxury holiday destination Subsidised furnished staff accommodation Minimum 3 years experience in an independent administration position (essential) Your Benefits Competitive salary Subsidised accommodation on island Staff discounts & benefits + $15 pw Sports Club membership Forget the stress of commuting in peak hour traffic, walk to work!
Your Role Reporting to the Property Manager you will be responsible for the daily administrative functions of the department and provide support to the Property Manager.
This includes the production and management of letting agreements, trust accounting, property owner communication, maintenance invoicing, and ensuring we meet our legal statutory requirements.
Coordinates the day between housekeeping, maintenance, and front desk.
Read communication spreadsheet (call log) and ensure teams are aware of guest movements and any items requiring attention Communicate both in writing and verbally over the phone with property owners as required Manage the filing for all properties ensuring accurate records are kept and distributed as required Ensure all maintenance items are attended to promptly.
Engage contractors to quote where required, seek approval from owners to proceed, coordinate tasks and process invoices accordingly Manage log book ensuring key security system is maintained Ensure all legal statutory requirements are met Assist the Property Manager with processing invoices and produce end of month billing sheets Communicate with the housekeeping, front office, reservations, conference and maintenance department as required ensuring guests needs and requests are met Assist the Property Manager to produce and manage holiday letting agreements Meet with the Property Manager regularly to review maintenance tasks, purchasing and finance procedures Ensuring the Property Manager is kept informed at all times of any areas of concern Perform monthly stocktake with the Housekeeping Manager ensuring accurate records are maintained in liaison with Sydney finance Perform any additional tasks as requested by Senior Management About You You have immaculate presentation and outstanding interpersonal skills, including a genuine empathy for people and the ability to anticipate needs.
You will also have: High level of diplomacy, commercial acumen and confidentiality Attention to detail and focus on delivery of high quality work Ability to manage multiple projects and tasks simultaneously Reliable, trustworthy and able to handle confidential company information Must be highly competent on the computer, including an above average typing speed, advanced Office and Outlook knowledge Must display enthusiasm and initiative and have the ability to work well in a team Ability to read, analyse and respond to written and verbal reports Ability to effectively present information and respond to internal and external clients Confidence on the phone and a polite, efficient manner Ability to solve practical problems and deal with a variety of situations at the same time Minimum 3 years experience in an independent administration position (Essential) Advanced skills in Microsoft Office (Essential) REIQ license (Preferred) Diploma in Administration or equivalent (Preferred) About Us Part of the Whitsundays and in the heart of the Great Barrier Reef, Hamilton Island is one of Australia's most spectacular and sought-after holiday destinations.
Surrounded by pristine white beaches, and a kaleidoscope of coral and marine life, the island boasts 4 resort options, over 20 different culinary options, a championship golf course, a luxury Yacht Club and of course the award winning qualia resort.
Click 'Apply' to be taken to our Hamilton Island Careers page www.hamiltonisland.com.au/careers Hamilton Island is much more than a great place to work – it's an amazing career opportunity.
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