Administration And Human Resources Assistant

Administration and Human Resources Assistant Job posted: 18/06/2024
Location: Melbourne | Northern Metropolitan
Job type: Full time / From 15/07/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1420937
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2  Demonstrated capacity to work and collaborate with others in a team environment.
SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Attendance required for this role, Monday-Friday 8:30am-4:36pm.  The Administration and Human Resource Assistant works collaboratively with the HR Manager and the other office staff, and leadership team to ensure that the HR tasks are completed in a timely manner.
The Administration and Human Resource Assistant reports to the HR Manager, Business Manager and Principal.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised  student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities The Administration and Human Resources Assistant will p rovide administrative support to the front office team and HR Manager with basic processing tasks and filing of documents according to the DE policies.. (but not limited to):
· Complete reception duties, support other administration staff with answering of phones, front desk queries.
· Attend to first aid when additional coverage if required.
· Any other duties as directed by HR Manager, Business Manager and Principal
HR ASSISTANT RESPONSIBILITIES: · Assist with the interview panels with downloading of applications, coordinate the interview bookings and written references.
· Complete other tasks in support of selection panels including room setup, organising refreshments etc
· Ensure the DE HR policies are adhered to.
· Ensure all panel documentation is completed and filed according to DET policy
· Ensure local payroll is processed each fortnightly in a timely manner and fortnightly reports are prepared for Business Manager and HR Manager
· Process general leave requests in Edupay, with guidance from HR Manager and Daily Organiser.
· Support for interstate and international candidates in applying for teacher registration
· Ensure the fortnightly Edupay certification reports are correct for processing
· Assist with gathering the relevant documentation short term leave replacement refunds for processing in the SRP.
· Assist the HR and Business Manager in development and maintenance of staff administration guides.
· Possess a of understanding of DE HR policies, and the VSBA 2022
EDUPAY / RECRUITMENT ONLINE · Assist with the recruitment timelines and provide support to the HR Manager during busy recruitment periods.
· Keep up to date with positions open and timely closures of positions not appointed to.
OTHER RESPONSIBILITIES: · Provide back up first aid coverage where required.
· Any other front office administrative duties as required.
· Plan and organise the annual school photos
· Any other duties as required by HR manager, Business Manager and Principal.
Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
To find out more about the position, applicants can book in a phone appointment with Business Manager, Lexia Collins on (03) 8339 8000.
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Elevation Secondary College is a new 7 ¿ 12 Secondary College in Melbourne¿s north. The school opened its doors to its first cohort of Year 7 students in 2020 to a purpose built, state of the art educational facility. At present, the school has over 900 Year 7 ¿ 11 students and will add an additional year 7 cohort each year until 2025 when it will become a 7 ¿ 12 school. In 2022, Elevation Secondary College was named #1 best place to work in Australia/New Zealand in the Government, Education and Non for Profit sector by the Australian Financial Review and Inventium! There has been great excitement in the community about the new school, which has been built with a Science, Technology and Arts Building, as well as a general-purpose learning community, Administration Centre and Library. Now that our second stage is complete, our students are benefiting from our new gymnasium, preforming arts and music facility, food technology and sporting grounds. This year, we added year 11 to our program, as well as a new cohort of year 7 students. To cater for this growth, we are recruiting a wide range of leadership and classroom teacher positions.  The school is situated in Melbourne¿s booming northern growth corridor approximately 23 kilometres from Melbourne and services the rapidly growing and aspirational communities of the Aston and Highlands Estates in Craigieburn, Greenvale and further north to Mickleham. The school has had significant demand for enrolments since opening- well beyond current capacity. School Vision Elevation Secondary College is an outward facing school that values improving student learning, social emotional outcomes and educational attainment for all students. The school is known for its academic excellence, orderly learning environments, inclusiveness and the outstanding opportunities it provides its students. Elevation Secondary College teaches a broad and rigorous academic program that allows students to build skills in the context of a knowledge rich curriculum. Teachers engage students in lessons that challenge their thinking and promote academic effort and rigour. All students are supported in their wellbeing and engagement through a complementary system of high expectations, school wide positive behaviours and trauma informed classroom practices utilising the Berry Street Education Model. The school provides students with a range of extra-curricular programs that enhance learning in the classroom and the ability to engage the wider community, academic and corporate world. Professional Learning Culture Elevation Secondary College has a powerful professional learning culture, based on the idea that: ¿if we create a culture where every teacher believes they need to improve, not because they are not good enough but because they can be even better, there is no limit to what we can achieve¿ Dylan Wiliam University of London. Staff at the school maintain a professional approach to teaching and learning. The school has developed a culture of professional learning where observations, walkthroughs, coaching, data and academic research are commonly used to improve practice. Consistent with the schools behavioural expectations of Aim High, Work Hard, Be Good, staff will be expected to be aspirational, improvement focused and maintain positive and professional relationships with all members of the community at all times. Staff will be expected to balance the need for high expectations of all learners with a positive educational and trauma informed approach to engagement, wellbeing and inclusion.

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