Administration and Facilities Officer Apply locations Kingswood time type Full time posted on Posted 3 Days Ago time left to apply End Date: October 7, 2024 (1 day left to apply) job requisition id 0124773
Fixed term role until May 2025 based in Nepean Clinical School Dynamic opportunity to organize and maintain Administration & Facilities Base Salary $86,511 + 17% superannuation About the opportunity As an Admin & Facilities Officer, you will be responsible for providing general administrative and clerical support to ensure the smooth operation of the designated work area. Your duties will include organizing and maintaining records, coordinating processes, and managing the flow of information. You will serve as the initial point of contact within the team, utilizing your judgment and procedural knowledge to handle inquiries and direct tasks efficiently.
Working under general supervision, you will perform tasks according to established methods and prioritize your workload to meet deadlines. You will have the autonomy to resolve routine matters and will assist in addressing more complex issues, ensuring that all administrative processes run effectively and contribute to the overall success of the team.
Your key responsibilities will be to:
Provide general administrative services, including front desk and reception duties, room bookings, and operational support for the work area
Handle and respond to routine enquiries and correspondence, preparing advice, recommendations, and drafting letters
Coordinate purchasing and payment activities, ensuring timely and accurate invoice processing, and support facilities management duties
Maintain effective communication with stakeholders by addressing basic enquiries and keeping up-to-date records
Be the primary contact for facilities and equipment maintenance related enquiries and issues in the work area
Provide audio-visual and video conference support to staff
Adhere to workplace health and safety guidelines, report hazards, and fulfill the role of WHS officer or warden when required
About you Bachelor's degree in a relevant field or an equivalent combination of relevant training and experience
Strong computer literacy, particularly with Microsoft Office suite, and familiarity with audio/visual tech skills and database technologies like AMS
Excellent communication and interpersonal skills, with the ability to effectively manage stakeholder relationships
Strong organizational and time management abilities, with a collaborative approach to teamwork and problem-solving
High level of numeracy, with attention to detail in managing administrative tasks and supporting operational processes
Independent and autonomous with ability to work in a team, resolving relevant matters that may arise with daily tasks and escalating complex issues to reporting manager or seniors
Good conflict resolution, relationship building and influencing skills
Reasonable audio-visual and video conference knowledge.
Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.
Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.
How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
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For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Chad Ravi, Recruitment Operations at .
The University of SydneyThe University reserves the right not to proceed with any appointment.
Applications Close Sunday 06 October 2024 11:59 PM
About Us The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity.
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