Job Description Permanent Part-time 16 hours per week, Thursday, and Friday $73,776.74 per annum (pro rata) plus Superannuation Join the City Parks & Open Spaces team.
Hume City Council is one of Australia's fastest growing and culturally diverse councils.
We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.
The position is based at the depot on a Thursday and Friday from 8.00am to 4.30pm (16 hours a week) to ensure effective and efficient day-to-day operation of Sunbury depot.
A six-month probation period is required for this role.
The position will engage with a variety of people including on ground staff, contractors, suppliers, and residents.
The successful applicant could have the opportunity to work additional days / hours to cover leave of other Administration Officers within the City Parks and Open Spaces department to maintain administration support.
A copy of the position description which outlines the selection criteria necessary for this position can be obtained by emailing ****** which your application letter will address.
What you'll be doing: Administration support to the depot and the staff who work within the site.
Ordering and maintaining stock levels for the depot and work units.
High level minute taking, agenda preparation and organising meetings via Outlook Calendar and Microsoft Teams.
Record keeping via an electronic record keeping system.
Manage customer enquiries using a customer request system.
Knowledge of software applications such as CIA and Hume Connect or similar is desirable.
Administration of contracts for Horticulture and Land & Biodiversity teams.
Daily usage of Microsoft applications i.e.
Outlook, Teams, Word and Excel Maintaining and creating documents / spreadsheets in Excel to an advanced level.
Creating purchase orders and receipting invoices using Finance One.
Purchasing using a corporate credit card and reconciliation of that credit card.
Creating work requests for the maintenance and day to day operation of the depot.
Signing contractors and visitors into the depot adhering to depot operating procedures.
Monitoring and receiving deliveries / goods into the depot.
The skills and experience you'll bring to the role: Administration experience in a service delivery environment.
Ideally, you have worked in a depot environment and are familiar with OHS standards.
A recognised Certificate / Diploma in Administration and / or demonstrated relevant experience in office administration within a similar environment is necessary.
Demonstrated experience and ability to take detailed meeting minutes via Teams and face to face.
Demonstrated experience and ability in agenda preparation and meeting co-ordination.
Demonstrated experience in using a finance system to create purchase orders and receipt invoices.
Experience in using Finance One is an advantage.
Demonstrated experience in using electronic filing systems and the importance of record keeping, experience in using TRIM or similar is desirable.
Advanced use of Excel which includes the ability to create and maintain spreadsheets which use high level formulas.
Demonstrated experience in the advanced use of Microsoft Office applications ie.
Outlook, Teams, Word and Excel is a must.
Experience in using a customer request system for both internal and external customers is desirable.
Knowledge or experience in using an Intramaps system or Nearmap is an advantage.
Excellent verbal and written communication skills and demonstrated ability to gain cooperation from customers and colleagues, with a broad range of people from diverse backgrounds and cultures.
Why Hume City Council?
A leader in local government, we're committed to creating an inclusive and collaborative work environment that is guided by our values: We're better, every day : We give things a go and value progress over perfection.
We have permission to go for it and are expected to reflect and learn.
We're in it together : At Hume, everyone matters.
We Welcome and include all.
Respect and safety are expected.
We show up : We empower and trust others and own our work.
We rise to the challenges and are expected to do what we say we will.
All for Hume : We strive to achieve our best for the Hume Community.
We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.
We offer a competitive salary package, professional development opportunities, and a supportive work environment.
A child safe organisation and an equal opportunity employer.
Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds to apply.
All candidates will be required to undertake background and probity checks including Reference Checks, Working with Children Check, and a Criminal Record Check.
