Provides administrative support directly to Vice President for Student Affairs/Title IX Coordinator (VPSA/TIXC) exercising confidentiality, tact, and diplomacy.
Performs a variety of advanced administrative support duties of considerable complexity requiring an ability to comprehend regulatory language and develop and facilitate specific case management protocols based on guidance provided by VPSA/TIXC.
Must be able to quickly acquire significant level of knowledge of division, its services, policies, procedures, and operational details.
Must be able to utilize multiple software applications to investigate matters and prepare correspondence, reports, presentations, agendas, minutes, etc.
; and prepare responses for executive's review.
Receives, screens, and directs incoming calls, visitors, mail, and e-mail.
Maintain files, records, and calendars; typically arranges business travel, coordinates meeting arrangements, and tracks expenses.Receives, screens, and directs incoming calls, visitors, mail, and email messages.
Manages executive calendar and call sheet and facilitates basic to moderately complex and sensitive correspondence following established procedures.
Coordinate division office coverage with administrative assistant IX - tracks and manages case calendar, assists with review of case statuses to prepare reports for oversight of cases by TIXC, and prepares case management correspondence via software templates for TIXC review and with division department heads to be able to respond with empathy and support to community members' lower-level inquiries/concerns and researches, collects, and prepares analysis for more complex issues to support VPSA in preparing responses to more serious matters.Handles multiple projects at any given time.
Drafts and modifies moderately complex documents or reports for the VPSA and, occasionally, the Dean of Students.
May serve as the VPSA's representative in meetings and, where the VPSA is chairing the meeting, will assist in collect agenda items, preparing and disseminating agendas.
and preparing and disseminating minutes.Manages VPSA purchasing/expenses, records/files, division annual project calendar, and facilitates non-standards meeting arrangements (, awards ceremonies).Prepares and provides executive with division budget tracking reports and assists with projects, processes, and/or programs as assigned, and may have limited ability to approve budget requests/purchases on behalf of VPSA.Develops ability to successfully and efficiently use various software packages from Microsoft, Banner, Maxient, and proprietary packages to garner necessary information to efficiently accomplish the aforementioned responsibilities.
Manages all above responsibilities in conformance/adherence to legal regulations, university policies, protocols, and guidelines; and employs critical thinking skills in prioritizing tasks to achieve objectives, and debriefing with VPSA where consultation is duties as OpportunityFlorida Tech does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs.
In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex.
Inquiries concerning the application of the non-discrimination policy may be directed to the Office of Title IX at John E. Miller Office Building (401QAD), 150 West University Blvd, Melbourne, FL 32901, <, or 321-674-8885, or to the Department of Education Office for Civil Rights.Americans with Disabilities ActPlease notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at Security & Fire Safety ReportThe federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.Florida Tech's 2023 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public properly within, or immediately adjacent to and accessible from, the campus.
The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.
The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following web site Annual Security and Fire Safety Report 2023.Official TranscriptsOfficial transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment.
All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).We are an E-verify employer
