Admin Assistant - Office

Job type: Part time / From 09/12/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1451372
Location ProfileMossfiel PS is in the established area of Hoppers Crossing, 30 km west of Melbourne, surrounded by a rapidly growing residential development which is a designated growth area for Melbourne. The school has been proudly serving the local community since 1970. Our enrolment is approximately 370 students. We have a diverse school population with many social and cultural groups working and learning together.
Vision At Mossfiel Primary School we foster attitudes, values and understandings to enable students to attain their full potential as individuals and as members of society.
Values We are a resilient, respectful community of learners.
Lived through: Think Excellence, Think Respect, Think Resilience and Think Community
As our school vision statement focuses on enabling students to attain their full potential as individuals and as members of society, we have some key work to do to progress our results in some areas. These were identified as a part of the School Review process, and moves us toward providing the same results for all students, regardless of ability or background, and is inclusive of the following priorities:
To maximise the achievement and learning growth of all students in Literacy and Numeracy.... with a focus on high growth, not solely looking at outcomeTo maximise students' engagement and wellbeingOver the next 4 years it is our intent to:
Develop an inquiry based PLC approach that will ensure we use data to target our teaching at each students point of need, helping them to achieved their learning potential.Embed an evidenced based instructional model that will ensure high impact teaching and guaranteed and viable curriculum, for every class and every child.Develop, document and implement a whole school curriculum plan that ensures a sequential learning journey for students from Foundation to Year 6.Continue to provide opportunity for student voice through students leadership programs and begin to activate this voice in learning.Improve outcomes in student wellbeing, largely driven by the reintroduction of the School Wide Positive Behaviour Strategy and continued work around social and emotional learning (SEL).Prioritise time to build the capacity of the School Improvement Team (SIT) and increase its impact on whole school improvement.The development of literacy and numeracy skills is of prime importance. We expect that all children will establish, to the best of their ability, the skills essential for success. Our teachers work in Professional Learning Communities following the DET PLC inquiry approach and are supported by our School Improvement Team (SIT).
Our SIT is made up of leading teachers, learning specialists and principal class with the main focus on implementing the SSP and AIP for sustained school improvement. Our school is committed to ensuring the Mossfiel instructional framework and rigorous curriculum, pedagogy, assessment and reporting practices are consistently implemented. This is supported by developing teaching capacity through staff professional development, coaching, learning walks, peer observation and feedback, enhanced use of learning data to inform practice and collaborative planning to maximise consistency in curriculum design, implementation and assessment.
Mossfiel Primary School is seeking applications from educational leaders who are committed to working collaboratively as part of a high performing school improvement team and more broadly a member of a professional learning community. We are looking for educators who are committed to their profession and will contribute to the positive culture of our school.
Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperworkMaintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school recordsMaintain and update office records, enrolment data, diary records, and basic written recordsSupport or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the schoolIn consultation with the principal, determine and manage work priorities within the school officeDevelop and implement strategies to ensure effective administration proceduresCoordinate the implementation of requisitioning, purchasing and issuing proceduresManage client reception and office operationsLiaise with school staff in regard to support requirementsSupports the first aid facilities and assists in delivering first aid to studentsWho May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Department HR Website.This position is 2 days a week - Tuesday & Friday.
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