Admin Assistant - General

Job type: Full time / From 15/07/2024 - 04/07/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1416964
Job posted: 12/06/2024
Closes: 25/06/2024
Occupation: Education and Training
Job duration: From 15/07/2024 - 04/07/2025
Reference: 1416964
Occupation: Education and Training
Salary Range: Salary not specified
Selection Criteria SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment. 

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary. 

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position. 

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents. 

SC5 A commitment to professional learning and growth.
Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Coordinate the implementation of requisitioning, purchasing and issuing procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Undertakes VASS and/or VET administration support Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Clyde Primary School, established on its current site in 1910, is located in the community of Clyde in the City of Casey, one of Melbourne¿s fastest growing areas. The school is 5 kilometres east of Cranbourne and 10 kilometres south of Berwick. The physical environment of the school has much to offer with mature trees, a large oval and adjacent farmland giving the school a rural feel.
In 2022, major works were in progress at Clyde Primary School, constructing extra buildings and facilities on new land, as well as modernising and upgrading existing facilities. The works include 11 new general learning areas, Administration areas, specialist art, STEM and music areas as well as a full-size gymnasium with a competition-grade basketball court.
Clyde Primary School¿s student enrolment is consistently increasing each year and throughout the year. The total number of students for 2024 is around 500 from Foundation to Year 6. Our enrolments are continuing to increase due to significant housing development in the area and we anticipate that this will continue in the coming years. Students come from a wide geographic area and student intake is from many different kindergartens. Graduating Year 6 students feed a range of secondary settings including a variety of government and private secondary settings.
The class structure at Clyde Primary School is based on same cohort groups for each PLT. The current composition consists of four foundation classes, three classes at Year 1, three classes at Year 2, three classes at Year 3, three classes at Year 4, three classes at Year 5 and three classes at Year 6. Specialist classes that are provided include Physical Education (PE), Art, Digital Technology, LOTE and Music
The staffing profile consists of 1 Principal, 1 Assistant Principal, 1 Leading Teacher,
1 Learning Specialist, 32 Teachers (26 full time, 6 part time) and 9 ES staff. All teachers at Clyde PS work within a whole school PLC (Professional Learning Community) and within sub-school Professional Learning Teams (PLTs).
Curriculum planning commences in our PLT meetings. In PLT meetings staff use data analysis created from the curriculum and other research base to ensure that they are planning for each student¿s individual needs. They use PLTs to plan for extension, intervention and to identify effective teaching strategies. Staff attend a Professional Learning Session on Monday and Thursday afternoons.
Clyde PS run additional programs to support students throughout their schooling. These include School Camps, Chaplaincy Program, Transition Programs, Before and After School Program, Life Education, Student Representative Council, Swimming Program, School Performances, Instrumental Music Program and Christmas Concerts.
Full time / From 15/07/2024 - 04/07/2025
Job classification:Contact:To apply for this role, you will be redirected to the Schools (Government) job application system.
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