Admin Assistant - General

Job type: Full time / From 28/01/2025 - 18/07/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1457832
Selection CriteriaSC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2: Demonstrated capacity to work and collaborate with others in a team environment.SC3: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4: Possess the technical knowledge and expertise relevant to the position.SC5: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6: A commitment to professional learning and growth for both self and others.SC7: A demonstrated ability to communicate with staff and students in the language of Auslan or a signed language.RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.Any additional tasks as directed by the Principal within the work dimensions of ES1-2.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Supports the first aid facilities and assists in delivering first aid to students.Any additional tasks as directed by the Principal within the work dimensions of ES1-2.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
Location ProfileVictorian College for the Deaf, first established by Frederick J Rose in 1860, is a unique school setting. Centrally located on St Kilda Road and High Street in a vibrant heritage garden we attract students from across Melbourne. VCD is the only F-12 Bilingual/Bimodal School for deaf children in Australia. Staff comprise both Deaf and hearing teachers and Education Support staff, creating a diverse, supportive and engaging work environment. There are currently 60 students taking part in our rich Deaf specific educational program.
We equip our students for success with skills, knowledge and experience for a prosperous future. The development of strong communication and literacy skills are central to our work. Auslan is our inclusive instructional language and English our language for reading, writing and speaking. Individual Learning Plans are developed in partnership with families and students with a focus on student wellbeing.
We teach to the Victorian Curriculum and in the Senior Years, the college offers studies in VPC, VCAL, VET and VCE.
Our teaching program is enriched by our many extra-curricular programs and vocational education delivered through our award-winning social enterprises, Tradeblock café and Ablock bike shop.
VCD is a dynamic school tasked with seeking solutions for deaf students. Our mission is to lift the educational outcomes of students beyond the norms of Deaf Education globally. If you are excited about the opportunity of working with our students who want to learn alongside educators who are passionate about Deaf Education, join us on our journey.
To learn more, visit our website or book a tour today!

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