Admin Assistant - General

Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1452257
Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including student enrolments, absence management, family accounts receivable and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work, collaborate and provide support to the administrative team, parents, students and staff in a school and team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position including experience with Cases21, Compass and Microsoft office.
SC5 Demonstrated capacity to communicate with members of the school community including parents and students and the capacity to provide support and/or attendant care to students where necessary.
SC6 A commitment to professional learning and growth for both self and others.
RoleA minimum of two-days extra attendance is required in January each year An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (newsletters, compass messages, emails).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal and business manager, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Supports the first aid facilities and assists in delivering first aid to students.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Location ProfileWe are seeking an enthusiastic, motivated and team orientated person to join our administration team.
Yarraville West Primary School is a large primary school in the quiet residential suburb of Yarraville, about 8km from the Melbourne CBD. YWPS has served the schooling needs of the community for over 110 years. The current school buildings were opened in 1985, and as the school has grown, additional classrooms have been added. Our grounds include play spaces for junior, middle, and senior students, shady verandahs for creative play and relaxing, a wooden maze, and sensory garden. The Yarraville Oval is adjacent to the school and provides a beautiful open space for learning and play.
Our school vision is to develop a positive, courageous and reflective learning culture, that connects students, families, and staff proudly to our community. Our school values of respect, integrity, resilience, and creativity are lived by all members of our community and underpin our school actions and programs.
The school has 670 students, with over 50 staff providing quality education for all students. YWPS consistently achieves outstanding educational results and our students engage with all aspects of the Victorian Curriculum. The specialist programs we offer are: Physical Education, Visual Arts, Italian Language, Digital Technology, and Drama. The school provides a diverse extra-curricular program to meet the needs of all students. The program includes writing competitions, film-making, the Tournament of Minds, clubs, Junior School Council, camps and excursions.
We value long-held school traditions that showcase student effort, connection, creativity and achievement. Our Arts program is celebrated annually with our Art Show or School Concert. Our student-led assemblies provide authentic opportunities for students to perform, lead and participate. Throughout the year students are involved in the Buddies program, student forums, hands on learning, such as gardening and recycling, and Walk / Ride to School.
We have school leaders in place that lead our improvement plan and these are in the areas of: Literacy, Numeracy, School Wide Positive Behaviour Support, Disability Inclusion, and Mental Health.
YWPS strives to be a supportive and stimulating workplace for all staff, encouraging commitment, innovation and ongoing professional learning.
Staff collaborate in professional learning communities and are supported to continuously improve their practice through using data to respond to student learning needs, individual coaching, and targeted professional learning sessions. Teachers are provided with student engagement, literacy, and numeracy training that reflects current evidence-based research.
Parents at YWPS are highly engaged in their children's learning and are also highly active in supporting the school, through School Council, council sub-committees, and events.
For more information contact the Business Manager Raelene Danaher on 9314 7714.

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