Admin Assistant - General

Job DescriptionLocation: Geelong

Job type: Part time / From 18/11/2024


Organisation: Schools (Government)

Salary: Salary not specified


Occupation: Education and Training

Reference: 1442622


Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role[Attendance requirement for this position]
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperworkMaintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school recordsMaintain and update office records, enrolment data, diary records, and basic written recordsSupport or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the schoolIn consultation with the principal, determine and manage work priorities within the school officeDevelop and implement strategies to ensure effective administration proceduresCoordinate the implementation of requisitioning, purchasing and issuing proceduresManage client reception and office operationsLiaise with school staff in regard to support requirementsCoordinate staff timetablingUndertakes VASS and/or VET administration supportSupports the first aid facilities and assists in delivering first aid to students Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
pal/child-safe-standards/policy
DE ValuesThe department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
pal/values-department-vps-school-employees/overview
Other InformationAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Location Profile Geelong East Primary School was established in 1857 and has a long tradition of excellence and commitment to the education and welfare of its students.
The teachers work together in a purposeful and professional manner to plan and implement a curriculum, based on inquiry learning that strengthens and enhances each student's potential - academic, social and physical. All teachers work in professional learning communities, planning and teaching together as units.
The school is proud of its commitment to providing a wide variety of programs and activities to complement its strong core curriculum. Particular strengths are its Values ethos, student Leadership Development programs, commitment to the environment (5 Star Sustainable School) intervention and enrichment programs which cater to individual student needs.
Our current Specialist programs are Visual Art, LOTE, STEM and Physical Education. `Out of School Hours Care' programs before and after school and during vacations.
The school is located at 184 Boundary Road, Geelong East, Victoria, 3219 and has a current enrolment of under 160 children drawn from a wide area. Currently the school is organised into 8 multi age classes (except Prep) with an average size of 22. Our staffing numbers include 13 teaching staff, 9 Educational Support staff including classroom support (6), office (2) and a part time maintenance staff member.
The school has extensive gardens and grounds providing active and passive play areas, and several well maintained play equipment areas. Buildings include permanent wings and a Multi-Purpose Centre and Flexible Learning Area.
We embrace diversity with Inclusion, Resilience and Respect our school values. We are a School Wide Positive Behaviour school with all staff trained in Berry Street trauma practices. Students Learning and Wellbeing are the centre of all we do.
2024 will see the commencement of our $3.9 million dollar capital works project of 2 classrooms a library and multi-space area.


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