Accounting Bookkeeper and Administration for a Property Management Company in Australia (Home Based)Job DescriptionDaily Responsibilities:Email Management: Check and process three email inboxes (personal, manager, and general company) daily, responding to an escalating issue as needed. Document all received emails and actions taken in a daily report.Invoice Processing: Review and process incoming invoices and bills, ensuring correct coding in Xero and uploading supporting documents.Financial Record Management: Maintain and update financial records, ensuring accuracy and compliance.Data Entry: Ensure accurate data entry of financial information into accounting software.Weekly Responsibilities:Bank Reconciliation: Perform regular bank and credit card reconciliations to align financial records with bank statements.Accounts Payable and Receivable: Manage accounts payable and receivable, including processing invoices and tracking payments.Expense Monitoring: Monitor and categorize business expenses for reporting and tax purposes.Payroll and Onboarding: Conduct payroll through Xero, and assist with onboarding tasks for new employees, including document management.Administrative: Manage folders, filing systems, organizing folders/files, invoices, bank statements, etc.Financial Reconciliation: Reconcile rental income statements from property managers with internal records.Report Generation: Generate monthly financial reports, including balance sheets and profit & loss statements, for managerial review.Ad-Hoc Responsibilities:Custom Accounting Tasks: Assist with ad-hoc accounting tasks as needed, such as generating reports and liaising with external accountants or tax professionals.Miscellaneous Tasks:Be open to handling additional tasks as required to support the team.Skill SetBachelor's degree relevant to the role of AccountingMinimum of 3+ years of experience as a Virtual Assistant in a similar roleExcellent written and verbal English communication skillsAbility to independently manage day-to-day bookkeeping tasks with minimal oversightMeticulous and thorough in recording financial transactions, ensuring accuracy in all financial recordsOpenness to learning and adapting to the evolving needs of the role, while keeping client partners informed and seeking guidance as neededCapable of working independently while remaining responsive to feedback and direction from supervisorsExperience in Xero, Microsoft Business Suite (importantly Excel)
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