What this opportunity involves:JLL is the global property service provider for the Australian Department of Foreign Affairs and Trade (DFAT). DFAT has a global presence with over 100 diplomatic missions in approximately 90 countries. The portfolio consists of 1,200+ properties, including chanceries/embassies, office properties, and a residential portfolio.As an Administrative Assistant, you will be based in a DFAT office in Canberra and work closely with the JLL account leadership team. Your role will involve coordinating management and governance functions, as well as providing administrative support to the account leadership team.An Overview of the role:Assist the Global Performance Manager in meeting contract management, governance, and performance requirements.Provide administrative support to account executives, including scheduling meetings, coordinating activities, maintaining records, and drafting communications.Prepare and proofread various documents, presentations, and reports, ensuring accuracy and adherence to standards.Attend high-level meetings, draft agendas, and prepare meeting minutes.Support team admin functions such as managing passports, processing system access requests, and monitoring mandatory training completion.Liaise closely with the client team's Executive Assistants (EAs) and support staff to align activities.Handle confidential and sensitive information with discretion and professionalism.Sounds like you? This is what we are looking for: Previous experience in an executive support or administration role.Excellent organizational and time management skills, with the ability to prioritize tasks effectively.Able to work both independently and collaboratively.Strong written and verbal communication skills.Proficiency with Microsoft Office products (Word, Outlook, PowerPoint, Excel).Comfortable engaging with team members and clients at all levels, including senior executives.Able to maintain a high degree of professionalism, confidentiality, and integrity.Experience in the commercial property sector or Australian Public Service (APS) is desirable but not essential.Australian Citizenship is a requirement for this role as you'll need to comply with client security clearance regulationsWhat you can expect from us: You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.Interested candidates, please apply following the link below quoting job reference number REQ339263Location: On-site –Canberra, ACTIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
