Workplace Relocations & Space Planning Officer Job posted: 02/06/2024
Organisation: Department of Transport and Planning
Occupation: Planning
Reference: 4383
About the Role
The Workplace Relocations and Space Planning Officer sits within the Accommodation and Workplace Services branch and is responsible for enabling the efficient and effective utilisation of DTP workplaces. This is achieved through; preparing, analysing and reporting data on workplace utilisation, analysing space requirements, the provision of conceptual space plans, planning and delivering relocation projects and continuously monitoring trends and general business conditions.
Position Outcomes / Accountabilities
• Prepare, analyse and interpret workplace utilisation data to enable effective decision making related to the DTP portfolio.
• Provide reports, business insights and analytics on people's behaviour and space utilisation in a measured, data driven and digestible format to end users.
• Analyse space requirements and provide conceptual space plans and recommendations to stakeholders.
• Develop scenario space planning tools/ models (exit/ maintain/ grow), maintaining Divisional or Group neighbourhoods and any changes in the department as a result of machinery of government changes.
• Prepare forecast and analyse space planning trends in general business conditions.
• Analyse, cleanse and interpret position and workstation data to obtain meaningful statistics relevant to the program requirements.
Key Selection Criteria – This role focuses on managing workplace relocations and space planning projects to ensure efficient use of departmental spaces. You will handle data collection and analysis to support decision-making, using your expertise in data literacy to establish data structures and visualizations. Your reporting skills will generate valuable insights for predictive analysis and modelling.
You will work as part of a dynamic team of professionals, your input to strategic decision making and implementing approved relocations state-wide forms part of this role.
Driving innovation and continuous improvement, you will enhance processes and outcomes by gathering feedback and implementing improvements. You will execute project tasks efficiently, utilising management tools and maintaining accurate records. Key skills include data literacy, reporting, innovation, continuous improvement, project delivery, and collaboration.
Join us to contribute to efficient workplace space use and seamless team relocations. Apply now to be part of our team at the Department of Transport and Planning.
Qualifications and Experience
Mandatory
• Demonstrated experience working with Microsoft Excel at an advanced level. Ability to utilise advanced excel formulas, pivot tables, power query editor and generation of data charts.
• Experience in workplace management, space budgets and auditing.
• Demonstrated experience working with Microsoft Office O365, Visio and SharePoint.
• A relevant tertiary qualification.
Desirable
• Experience with other MS Power Platforms (Power BI).
• Data Modelling.
• Working knowledge of Oracle, Zycus and the documentation process to support procurement and payments.
What we offer
• Meaningful work making Victorian communities more accessible and liveable.
• Professional growth and development opportunities across the department and the wider Victorian Public Service.
• A hybrid working model focused on collaboration and teamwork.
• Optimal work-life balance initiatives including flexible working arrangements.
• We prioritise the development of a safe and inclusive culture.
Culture Value
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
How to Apply DTP Employees or DTP Affiliates with VGP login details
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Applications close 11.59pm on Sunday, 16th June 2024. All Applications should include a resume and a cover letter. For further information about the role please contact Margaret Matsinos – Senior Manager, Building and Relocation Program via ******. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.
38 jobs are currently listed for Department of Transport and Planning
Job type:Ongoing - Full Time
Job classification:VPSG5
Contact:****** - Senior Manager, Building and Relocation Program Margaret Matsinos - N/A
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