**Job Title: Virtual Assistant - Remote Work**
**Company: HollyFrontier**
**Location: Sydney, New South Wales, AU**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 3**
**Job Description:**
HollyFrontier is seeking a highly motivated and organized Virtual Assistant to support our team in a fast-paced and dynamic environment. The ideal candidate will bring a wealth of experience, a driven attitude, and an energetic approach to overseeing various administrative and operational tasks. This role is designed for individuals who thrive in remote working conditions and are passionate about contributing to a culture that strives for excellence and upholds high standards in all endeavors.
**Responsibilities:**
- **Administrative Support:**
- Manage calendars, schedule appointments, and coordinate meetings for team members.
- Organize and maintain digital files and documents, ensuring that all information is accurate and easily accessible.
- Prepare and distribute agendas, meeting notes, and other necessary documents in a timely manner.
- **Communication Management:**
- Serve as the primary point of contact for internal team members and external partners, facilitating effective communication and expediting responses.
- Draft, proofread, and send emails and reports to ensure clarity and professionalism in all correspondence.
- **Project Coordination:**
- Assist in project management by tracking progress, deadlines, and deliverables.
- Collaborate with team members to gather information and updates for ongoing projects and initiatives.
- **Research and Data Management:**
- Conduct thorough research on relevant topics to support content creation and decision-making.
- Analyze and compile data into reports for management review.
- **Problem Solving & Optimization:**
- Identify areas for process improvement and contribute to the development of streamlined workflows.
- Proactively address issues as they arise and implement solutions in a timely manner.
- **Other Administrative Tasks:**
- Perform general administrative duties such as data entry, expense reporting, and other tasks as assigned.
- Support the onboarding process for new team members, ensuring they have the resources they need to succeed.
**Requirements:**
- Minimum of 3 years of experience in a similar administrative or virtual assistant role.
- Energetic and driven personality with a commitment to delivering high-quality work.
- Demonstrated problem-solving skills and the ability to think critically in fast-paced environments.
- Excellent time management and organizational skills with exceptional attention to detail.
- Strong communication skills, both written and verbal, enabling clear and effective interactions with diverse stakeholders.
- Proficient in using various digital tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management platforms (e.g., Asana, Trello).
- Ability to work independently while also being a collaborative team member in a remote setting.
- Flexibility in adapting to changing priorities and workload demands.
**Benefits:**
- Paid parental leave to support family needs.
- Joining bonus upon successful completion of the initial onboarding period.
- Complimentary gym membership to promote health and wellness.
**Working Environment:**
At HollyFrontier, we are committed to excellence in all our endeavors and seek team members who share this vision. We foster a supportive remote work environment where high standards are expected and achieved collaboratively.
**Deadline to Apply:**
Applications must be submitted by **October 15, 2024.**
**Equal Opportunity Statement:**
HollyFrontier is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals regardless of race, gender, age, sexual orientation, disability, or any other dimension of diversity. All qualified applicants will receive consideration for employment without regard to their protected characteristics.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
