**Job Title:** Virtual Assistant
**Company:** Nitro Software
**Location:** Adelaide, South Australia, AU
**Job Type:** Part-time
**Seniority:** Associate Level
**Years of Experience:** 2
**Job Description:**
Nitro Software is seeking a passionate and resilient Virtual Assistant to join our dynamic team in Adelaide. As our ideal candidate, you are a proactive and resourceful professional dedicated to supporting our operations while contributing to a creative work environment that values innovation and fresh ideas. If you thrive in a fast-paced atmosphere and possess the ability to juggle multiple responsibilities with a positive attitude, we would love to hear from you.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage daily administrative tasks, including scheduling meetings, maintaining calendars, and handling correspondence.
- Prepare reports and presentations by gathering and analyzing information, ensuring quality and accuracy.
2. **Communication Management:**
- Act as the primary point of contact for internal and external stakeholders, demonstrating effective communication and negotiation skills.
- Respond to inquiries via email, phone, and other platforms, ensuring timely and professional communication.
3. **Project Coordination:**
- Assist in coordinating various projects, tracking deadlines, and ensuring all stakeholders are informed of progress.
- Help facilitate meetings and take detailed meeting notes to capture action items and updates.
4. **Document Management:**
- Organize and maintain electronic documents and files, ensuring quick retrieval and efficient data management.
- Assist with the preparation and editing of documents, reports, and policies as needed.
5. **Research and Analysis:**
- Conduct research on various topics as requested, providing thorough analysis and summaries of findings.
- Support the team in identifying areas of improvement and providing actionable insights based on research.
6. **Process Improvement:**
- Contribute to the enhancement of workflow processes, suggesting innovative solutions to improve efficiency and effectiveness.
- Maintain an eye on trends and best practices in administrative functions to continually refine the role.
7. **Special Projects:**
- Assist with ad-hoc projects and tasks as directed by your supervisor, showcasing flexibility and creativity in execution.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- **Experience:** Minimum of 2 years of experience in a virtual assistant or similar administrative role.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and experience with project management tools (e.g., Trello, Asana).
- **Soft Skills:**
- Strong negotiation skills with the ability to navigate challenging conversations effectively.
- Excellent analytical skills, demonstrating the capability to critically assess and interpret information.
- **Personality Traits:**
- Passionate about supporting teams and driving success.
- Resilient and adaptable, capable of managing pressure while maintaining quality of work.
- **Availability:** Flexibility to work part-time hours, with a willingness to adapt to changing demands.
**Benefits:**
- Dental insurance
- Relocation allowance
- Life insurance
**Working Environment:**
At Nitro Software, we embrace creativity in a culture that values fresh ideas and inventive solutions. We encourage our team members to think outside the box and take ownership of their contributions to the organization. Join us in our mission to innovate and make a positive impact in our industry.
**Deadline to Apply:** September 27, 2024
**Equal Opportunity Statement:**
Nitro Software is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on merit and business needs, and we encourage all qualified candidates to apply regardless of race, gender, sexual orientation, disability, or any other factor.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
