**Job Title:** Virtual Assistant
**Company:** Xerox
**Location:** Perth, Western Australia, AU
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
**Job Description:**
Xerox, a global leader in technology and innovation, is seeking a dedicated and adaptable Virtual Assistant to support our operations in Perth, Western Australia. This part-time role is perfect for a motivated individual who thrives in a fast-paced environment and is eager to contribute to our commitment to drive efficiency and excellence through technology. The ideal candidate will possess strong problem-solving abilities and effective communication skills to successfully manage a diverse range of tasks and responsibilities.
**Key Responsibilities:**
- **Administrative Support:** Provide comprehensive administrative support to various departments as needed, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- **Communication Management:** Act as the primary point of contact for internal and external communications, ensuring prompt and courteous responses to queries and requests through email, phone, and other platforms.
- **Document Preparation:** Prepare, edit, and format various documents, reports, and presentations with a keen eye for detail and adherence to company standards.
- **Project Coordination:** Assist in coordinating project timelines and deliverables, tracking progress, and ensuring that all stakeholders are informed and aligned on project objectives.
- **Data Management:** Maintain and organize digital files, databases, and records, ensuring that all information is accurate, up-to-date, and easily accessible.
- **Research Tasks:** Conduct research as needed for ongoing projects, gathering relevant information and summarizing findings in a clear and concise manner.
- **Process Improvement:** Proactively identify areas for improvement in administrative processes and suggest innovative solutions to enhance efficiency and productivity.
- **Customer Support:** Assist in customer service-related tasks, responding to client inquiries and providing support while ensuring a positive client experience.
**Requirements:**
- **Experience:** A minimum of 3 years of experience in a virtual assistant or administrative support role, preferably within a corporate environment.
- **Education:** A diploma or degree in Business Administration or a related field is preferred but not required.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with collaboration tools (such as Slack, Google Suite, etc.) is essential. Familiarity with project management software is a plus.
- **Personality Traits:**
- **Dedicated:** Exhibits a strong work ethic with a commitment to continuous improvement and excellence.
- **Adaptable:** Embraces change and is flexible to shifting priorities in a fast-paced work environment.
- **Soft Skills:**
- **Problem-Solving:** Ability to approach challenges with a positive mindset and devise effective solutions independently.
- **Communication:** Possesses excellent verbal and written communication skills, demonstrating professionalism and clarity in all interactions.
**Benefits:**
- Competitive compensation structure
- Gym membership to promote health and wellness
- Travel and spending expenses covered for business-related activities
- Life insurance for added peace of mind
**Working Environment:**
Join an innovative team where technology is harnessed to drive efficiency and facilitate collaboration, allowing every team member to make a lasting impact on our operations while enjoying the flexibility of remote work.
**Application Deadline:**
Please submit your application by ******** .
**Equal Opportunity Statement:**
Xerox is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals, regardless of gender, age, race, ethnicity, sexual orientation, disability, or any other characteristic.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
