Work experience: Skilled Worker / Semi-Skilled Worker
Type of position: Full-Time
Job Family: Administration, Facilities & Secretarial
Vestas is seeking a highly motivated and organized Site Administrator to join our team at Dulacca Wind Farm. The successful candidate will play a key role in ensuring the smooth and efficient running of the site, helping to manage documents, coordinate schedules, and provide support to the site team.
Vestas is the global leader in wind power solutions. We are powering the energy transition globally and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you and look forward to receiving your application.
Responsibilities Prepare outgoing mail and freight. Record information of incoming stock items, including checking quantities, recording locations, and filing. Raise, maintain and reconcile site-based Purchase Orders along with the Purchase Order register. Reconcile expenses, including corporate credit cards, and maintain the corporate card expense register. Organize annual training for Vestas site-based employees. Support Site Manager, QSE Professional, and QSE Administrator to ensure all compliance of WHSMP, ERP are well documented and prepared in an accurate and timely manner. Arrange all emergency equipment required for the site, including first aid kits, emergency response team PPE, radios, etc. Raise, maintain and reconcile vendor requirements for sites and site-based Purchase Orders for non-conformance reports. Complete tasks to the required level for KPI compliance. Purchase Vestas site office kitchen supplies. Accurately maintain and reconcile working hours of all wind farm employees, including subcontractors and clients. Order all installation consumables and tooling. Arrange all PPE orders for site-based employees and visitors. Arrange all travel, accommodation, and vehicles for site-based employees and visitors. Assist site and stakeholders with reporting requirements. Qualifications Minimum 5 years' experience providing proactive and professional administrative and management support at a senior level. Experience with project management and a high level of organizational and planning skills. Customer invoicing and accounts receivable experience. Experience working in an autonomous environment and taking initiative. Advanced MS Office skills, particularly in Word, Excel, Outlook, and PowerPoint. SAP knowledge (desirable but not essential) or knowledge of similar ERP systems. Ability to establish and maintain a high level of confidentiality. Internal and external customer and supplier relationship building skills. Ability to maintain professional relationships to ensure objectivity in supporting the ANZ service management team. Ability to participate effectively as part of a team. Highly developed planning and organizational skills. Extremely well-developed written and verbal communication skills. Highly developed problem-solving skills. A highly professional approach to all activities. What we offer A strong safety culture. A dynamic and fast-paced work environment. An opportunity to work with the world leader in wind energy. The opportunity to further develop your skills and professional development. Global career progression prospects. Diversity and inclusion. Additional information All potential employees will be subject to undertaking a full medical assessment to be considered for this role. Please note: We may amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date. Join the world's leading wind energy solutions provider. Excellent career development opportunities both nationally and globally. A workplace that embraces diversity and inclusion. 13 weeks paid primary carers leave. 3 weeks paid secondary carers leave. Employee Assistance Program. Vestas is an equal opportunity employer. We are dedicated to attracting, retaining, and developing our people. Applications are encouraged from all sectors of the community, and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.
#J-18808-Ljbffr