Vass Coordinator

Job type: Full time / From 15/07/2024 Organisation: Schools (Government) Salary: Salary not specified Occupation: Education and Training Reference: 1419826 Job posted: 12/06/2024 Closes: 25/06/2024 Occupation: Education and Training Job duration: From 15/07/2024 Reference: 1419826 Occupation: Education and Training Salary Range: Salary not specified SC2 Demonstrated proficiency and the capacity to utilise information technology applications such as Microsoft Suite, CASES 21, Victorian Assessment Software System (VASS) and Compass. SC3 Demonstrated ability to work within established guidelines, to self-manage time and solve any issues as they arise. SC4 Demonstrated capability to communicate effectively with stakeholders and work as part of a collaborative team. SC5 Demonstrated ability to contribute to a range of Senior school specific administration support tasks (e.g. VET; attendance tracking). RoleWork Collaboratively with the Data and Reporting teamMaintain school's records system, including day to day oversight of EdVal Daily, EdVal Staff and the Victorian Assessment Software System (VASS), CASES 21 and CompassProvide accurate and timely data entry into the VASS System, i.e., results, VET Programs etc.Provide regular communication and planning to teaching staff to enable adherence to the strict VCAA timelinesQuality control of VASS results compared with Teacher Results, report any inconsistencies.Run VASS reports to ensure all requirements are metMaintain student files, ensuring all relevant documents are collated and maintained.Coordinate and update details through VASS including subject selection, student enrolments, indicative grades and results Enter results for VET, VCE Unit 1 & 2, Unit 3 & 4Coordinate VET enrolments for WynBay LLENRegularly update the VASS system including transferring students to/from College and making changes to student details and subject selectionsCoordinate VET enrolments and certificates for students studying subjects through external groups such as VSV and VSLGeneral VASS AdministrationLiaise with Chief examiner regarding exam timetable, special provisions and room requirements.Meet regularly with Assistant Principal, Senior School; VET/VPC CoordinatorCommunicate timelines to VCE staffCommunicate VCAA information to VCE staffPrepare and submit audit informationMaintain strict confidentialityOther duties as directed by Principal or Business Manager Responsibilities VASS Coordinator specific duties will include: · Manage VCE enrolments for home school. Ensure accuracy of data · Maintain VCE class lists and ensure these are regularly audited for accuracy. Liaise with Assistant Principal ¿ College Operations and Innovations and Assistant Principal ¿ Senior school to ensure all new enrolments or student subject changes are amended on VASS · Perform student full details checks at least once per term · Confirm student enrolment details are kept up to date through a termly administrative process in Pathways classes · Ensure parents/guardians are reminded through Compass, schoil emails, and newsletters to maintain up to date student details and follow up with individual student/families as required. · Print special arrangement advice slips & explain to students and parents  · Run eligibility reports ¿ liaise with Teachers · Adhere to specific timelines as set by VCAA · Manage timelines and data entry for S/N & School Assessed Coursework (SACs) and School Assessed Tasks (SATs) · Ensure the timely information is received by staff to ensure compliance with timelines · Collect and enter indicative exam grades ¿ including audit check with Assistant Principal ¿ Senior school and return to individual subject check for final check. · Manage exam/study score results and disseminate to students and teachers · Manage the administrative aspect of the redemption process ¿ this involves the teacher notifying the VASS Coordinator of change of grade/results which the VASS coordinator will update on the system · Updating and maintaining the VASS database · Work with Morris Senior School Campus office manager to ensure Cases21 database is maintained · Assistant Principal ¿ College operations and Innovations maintains Compass, Edval databases in concert with VASS coordinator · Ensure staff are aware of any changes to VCAA advice re VCE via forwarding of the applicable VCAA memos. This includes publishing publishing timelines for staff and where required brief staff at Senior school meetings · Publish timelines for students and parents and disseminate via Compass notifications, college emails and website. · Ensure new enrolments are entered on the database · Ensure student exits are removed from the database · Liaise with VCAA re administration for students with special needs. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ****** Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Please ensure that your application includes: A resume including relevant experience as well as personal details (name, address and contact numbers, business and home) A section addressing the selection criteria and the requirements for application under the Who May Apply section Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application. Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile VASS Coordinator- Bemin Secondary College Bemin Secondary College requires Education Support staff who are innovative, flexible, and confident in their ability to contribute to the school community in order for the students to achieve their individual best learning and wellbeing outcomes. To work as a member of a collaborative team in establishing a strong school culture requires strong critical, creative, and ethical thinking coupled with interpersonal skills that reflect an understanding of equity, inclusion and cultural sensitivities.  Bemin Secondary College requires Education Support staff who are innovative, flexible, and confident in their ability to contribute to the school community in order for the students to achieve their individual best learning and wellbeing outcomes. To work as a member of a collaborative team in establishing a strong school culture requires strong critical, creative, and ethical thinking coupled with interpersonal skills that reflect an understanding of equity, inclusion and cultural sensitivities.  Bemin Secondary College requires Education Support staff who are innovative, flexible, and confident in their ability to contribute to the school community in order for the students to achieve their individual best learning and wellbeing outcomes. To work as a member of a collaborative team in establishing a strong school culture requires strong critical, creative, and ethical thinking coupled with interpersonal skills that reflect an understanding of equity, inclusion and cultural sensitivities.  This dual campus new school presents a unique experience in being part of creating a culture of educational excellence which will serve the young people of the Truganina community. Graduate teachers are welcome to apply.  About the School: Bemin Secondary College opened across two sites as a dual campus school delivering Senior (10-12) and Junior (7-9) in January 2024. It is a co-educational school that will form part of a wider Truganina North Learning Precinct, which along with the secondary school will include a primary school and kindergarten on the same site. The Junior campus (Everton Road Campus, Truganina) will be able to enrol up to 600 students while the Senior campus (Morris Road Campus, Truganina) will be able to enrol up to 800 students when the first stage of the school is complete.  In its first year of operation, Bemin Secondary College will open to Year 7 (junior campus) and Year 10 (senior campus) students only, and progress by year level thereafter. Vision: At Bemin Secondary College all students will be empowered to achieve their individual best learning and wellbeing outcomes. The learning, growth and achievement of all young people will be underpinned by creativity, innovation and a commitment to respectfully work together to create a sustainable future for themselves and their families.  Mission: Bemin Secondary College mission is to foster a learning community identified by high expectations, a commitment to evidenced based practices and a deep pride in the school values. The School will promote a strong sense of community by building strong home/school partnerships and welcoming all students from across the local neighbourhood. All students will be supported to develop their identity by differentiated pathways while acknowledging that their individual cultures and personal identities are sources of strength.  At Bemin Secondary College the expectation is that all teachers are committed to collaborating in a multidisciplinary way while working in a professional learning community. All teachers will have the opportunity to work across both campuses based on qualification and experience.  All teachers are expected to develop and/or demonstrate a deep understanding of the School¿s pedagogy and the ability to co-create and action the delivery of a guaranteed and viable Victorian curriculum. Along with the expectation that all students will achieve their best individual outcomes the School will be committed to ongoing adult learning and skill improvement. It is an expectation and requirement that all teachers will embrace the School Wide Positive Behaviour framework that focuses on the teaching and re-teaching of all students' behaviour expectations and routines. All staff will work in partnerships with parents and families to provide ongoing feedback about student learning growth and wellbeing. From the foundation year, the School will make a commitment to building the literacy and numeracy skills of all students across both campuses. Teaching and Learning The School will have a continuing focus on establishing a strong Professional Learning community culture supported by an inquiry model of investigation. Collaborative planning is central to the delivery of an engaging curriculum. An emphasis on understanding the evidence-based practices and importance of differentiating learning tasks, providing students and parents with effective feedback and structured lesson planning are core expectations. Positive Climate for Learning The School Wide Positive Behaviour framework is the key pedagogy in setting high learning and behaviour expectations along with promoting inclusion. The School strongly advocates and teaches young people the importance of learning and behaviour routines in order to achieve maximum success at school.  To apply for this role, you will be redirected to the Schools (Government) job application system.
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