Full-time continuing position for a Dynamic and Organised Administrative Assistant Fantastic opportunity to provide operational and administrative support to the Sydney Health Executive Education team. Be a part of a transformative journey in healthcare education Base Salary $86,511 + 17% superannuation Flexible working hours with the option for hybrid work arrangements About the opportunity The University of Sydney is seeking an experienced Administrative Assistant for the Sydney Health Executive Education unit within the Faculty of Medicine and Health. This role is essential in providing administrative support across various teams, including education, marketing, partnership, and academic sectors. Key responsibilities include maintaining records, responding to queries, and preparing for meetings.
Your key responsibilities will be to:
Manage the delivery of daily administration activities and services, providing guidance to colleagues on the ongoing activities and ensuring high quality, efficient administrative support is provided in a proactive manner to staff, participants, clients, and visitors. Analyse incoming correspondence, independently initiate appropriate action where possible and/or ensure the matter is forwarded appropriately to the relevant individual/specialist for resolution. Coordinate orders, payments, and invoice management through a range of university systems. Act as a point of contact on HR operational matters, including assisting managers and staff with the completion of HR forms, leave bookings, policy navigation, and other HR information or policy matters. Provide high-level assistance with HR casual contracts such as CASS, OTA. Provide high-level administrative support including diary management, travel coordination, and expense submissions and management. Ensure the appropriate coordination of meetings, venue confirmations, and the coordination and delivery of courses and programs. About you You are a proactive and creative individual enthusiastic about providing administrative support in the education and healthcare sectors. Your strong organisational skills empower you to manage multiple tasks efficiently while maintaining keen attention to detail. With excellent written and verbal communication skills, you excel at engaging diverse audiences and facilitating effective collaboration across various teams and channels.
Practical and tactful communication skills (both verbal and written) together with strong critical thinking skills and the ability to use initiative and exercise sound judgment. Independent and autonomous with the ability to work in a team, resolving relevant matters that may arise with daily tasks. Excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines, and achieve required outcomes. Computer skills, experience with Microsoft Office (advanced Excel skills), Power BI, and content management systems together with experience operating with large, corporate-level database and information systems. Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.
Pre-employment checks Your employment is conditional upon the completion of all role-required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
EEO statement At the University of Sydney, our shared values include diversity and inclusion , and we strive to be a place where everyone can thrive. We are committed to creating a university community that reflects the wider community that we serve.
How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
Please note the university will be closed from December 23, 2024, and reopen on January 07, 2025. All applications will be viewed after this university seasonal break.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Danielle Selinger , Recruitment Consultant by email to .
The University reserves the right not to proceed with any appointment.
Applications Close Sunday 12 January 2025 11:59 PM
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