We are currently seeking an AO5 Correspondence Officer for a Queensland Government Department located in Brisbane CBD. The temporary assignment is anticipated to be required to 24/01/2025 initially and may extend beyond this. We are seeking availability to work between 8:30am and 4:30pm, Monday to Friday.
The role is responsible for the timely coordination, critical review and overall quality of the Department's executive correspondence, briefing notes and other written materials for the Minister and Deputy Director-General. This includes:
Coordinating, drafting and quality assuring draft ministerial and executive correspondence. Liaising with officers of the Department to ensure the effective preparation and coordination of ministerial and executive correspondence while providing authoritative information, feedback and advice regarding the format, style and other technical aspects of ministerial and executive correspondence. Maintaining, monitoring, evaluating and making suggestions for improvements to systems and processes to support the flow of ministerial and executive correspondence. Contributing to Right to Information requests and responding to requests concerning the status of ministerial and executive correspondence. Assisting in the liaison process with Ministerial officers, directorates and regions to ensure that appropriate processes, guidelines and standards are followed for ministerial and executive correspondence. Assisting in the provision of advice, guidance and support to officers within the Department with relation to the preparation of ministerial and executive correspondence, including timelines, procedures, format and style. Assisting other officers when required, in the provision of a coordination and quality control service for the preparation of ministerial and executive correspondence for other client departments and Ministers. Contributing at a high level to a culture of client service, excellence and continuous improvement. Supporting and helping maintain a workplace safety culture by ensuring that all policies and practices concerning Workplace Health and Safety are applied and a part of day to day operations. To be considered for this opportunity, you will need to demonstrate:
Aligned experience writing, editing and proofreading high quality written materials (experience with official correspondence including ministerial correspondence, briefings, reports, submissions and notes is preferred, however, a background in editing/journalism/communications or similar will also be highly regarded). Well developed written and verbal communication skills with strong attention to detail and demonstrated experience selecting appropriate grammar, style and language to suit the communication purpose and audience. Proven organisation and time management skills with the ability to manage competing priorities and meet deadlines whilst providing a consistently high level of support. Accurate keyboarding skills and confidence using a range of computer applications, including sound skills in MS Office (experience using MINCOR or similar for workflow and correspondence tracking highly regarded but not essential). Availability to commence at short notice. The casual hourly rate for this temporary assignment is $62.67 plus super.
Please submit your application as soon as possible or if you have any specific questions, please phone Kylie during business hours on 0493 290753 or email .
We look forward to hearing from you.
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