Executive Assistant and Administration Officer
Apply locations Herston Campus time type Full time posted on Posted 28 Days Ago job requisition id R-46347
Medical School
Full-time, permanent position.
Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Based at our Historic Herston Campus
About This Opportunity We are seeking a highly motivated and skilled Executive Assistant and Administration Officer to provide vital executive support to the Director of the Academy for Medical Education (AME), while also offering comprehensive administrative assistance to the broader AME.
This key role contributes significantly to the smooth and effective running of the Medical School by delivering outstanding administrative support and ensuring a top-tier level of customer service.
Your ability to navigate multiple corporate systems to efficiently complete administrative processes will be essential. You will be responsible for managing a diverse range of administrative tasks that drive team success. This includes offering accurate, insightful, and prompt advice to academic and professional staff, as well as other key stakeholders.
As part of a high-performing, agile team, you will thrive in a positive, supportive, and collaborative environment. We value flexibility, and work-from-home arrangements can be negotiated to ensure a healthy work-life balance while meeting the demands of this exciting role.
This role reports to the Principal Executive Administration Coordinator, Medical School.
Key responsibilities will include: Provide executive support, including managing complex and dynamic diaries, coordinating travel, triaging and redirecting communications as appropriate, and reconciling financial transactions.
Act as the primary contact for inquiries, handling confidential materials and escalating complex issues as needed.
Deliver accurate information to staff and stakeholders, interpreting policies and procedures with sound judgment.
Offer high-level administrative support to committees, including scheduling, preparing agendas, recording minutes, and following up on actions.
About You As Executive Assistant and Administration Officer, you will be a highly motivated professional with effective administration, organisation and communication skills. You will be committed to providing a high standard of customer service and demonstrate your ability to work both independently and collaboratively within the Medical School and across other organisational units.
Proven experience in a dynamic, fast-paced, and collaborative role with a diverse range of responsibilities in a relevant area.
Strong interpersonal, verbal and written communication skills, with the ability to exercise initiative and judgement.
High degree of accuracy and demonstrated attention to detail.
Effective organisational, time management and problem-solving skills, with the ability to set priorities and meet deadlines in a fast-paced environment.
Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and the ability to learn new systems and processes, as required, to meet the needs of the role.
Working knowledge of varied administrative systems including finance, HR and Scheduling.
Desirable
Experience in higher education, including policies and procedures and relevant administrative systems, or the capacity to rapidly acquire this knowledge.
The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, criminal check.
Want to Apply? All applicants must upload the following documents in order for your application to be considered:
Cover letter summarising how your background aligns to the 'About You' section
Resume
Applications close Sunday 19th January 2025 at 11.00pm AEST (R-46347). Please note that interviews have been tentatively scheduled for 28th January.
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