Temporary Employment Register - Executive AssistantsMultiple Classifications (Non-ongoing Register)APS 4 - EL 1: $75,770 - $128,****** the Branch:The Department of Social Services (DSS) helps to build a strong and fair society for all Australians by delivering social policies that improve people's lives. We are committed to creating a diverse and socially inclusive work environment that reflects the broader Australian community.The Department offers a challenging and meaningful career working at the centre of the Australian Government's social policy agenda. We are a people-based organisation that encourages flexible working conditions and opportunities for promotion and development in a career where you can make a difference to your community.Position Description:The primary focus of Executive Assistants at all classifications is to provide high-level support by undertaking moderately complex administrative activities and tasks for Senior Executive staff such as: management of the Executives diary, phone, in-tray and emailpreparation of routine correspondence, briefs and coordination papersproviding travel, accommodation and financial acquittal servicescoordination of administrative tasks such as stationery orders, phone lists, property and accommodation related requestscontinuous improvement of the Senior Executives office performance through the use of efficient and practical administration processes and systemsmanagement of regular branch-wide internal reporting and meetingsassigning and collating briefs such as senate estimates briefings and coordinating document management via the Parliamentary Document Management System (PDMS)providing secretariat duties for branch meetingsworking collaboratively with other Executive Assistants/Executive Officers and the broader business areaad-hoc tasks as required. Multiple Classifications (Non-ongoing Register)APS 4 - EL 1: $75,770 - $128,****** the Branch:The Department of Social Services (DSS) helps to build a strong and fair society for all Australians by delivering social policies that improve people's lives. We are committed to creating a diverse and socially inclusive work environment that reflects the broader Australian community.The Department offers a challenging and meaningful career working at the centre of the Australian Government's social policy agenda. We are a people-based organisation that encourages flexible working conditions and opportunities for promotion and development in a career where you can make a difference to your community.Position Description:The primary focus of Executive Assistants at all classifications is to provide high-level support by undertaking moderately complex administrative activities and tasks for Senior Executive staff such as: management of the Executives diary, phone, in-tray and emailpreparation of routine correspondence, briefs and coordination papersproviding travel, accommodation and financial acquittal servicescoordination of administrative tasks such as stationery orders, phone lists, property and accommodation related requestscontinuous improvement of the Senior Executives office performance through the use of efficient and practical administration processes and systemsmanagement of regular branch-wide internal reporting and meetingsassigning and collating briefs such as senate estimates briefings and coordinating document management via the Parliamentary Document Management System (PDMS)providing secretariat duties for branch meetingsworking collaboratively with other Executive Assistants/Executive Officers and the broader business areaad-hoc tasks as required.The Executive Assistant role is best suited to candidates who are customer focused, enjoy dealing with people, and are good at managing multiple tasks and solving problems.Additional Requirements:Your application on the Temporary Employment Register will remain active until 31 October 2024. Once your application has been submitted, you will be able to update, amend or withdraw your application at any time.If you are an ongoing APS employee, you are not eligible to apply for this Temporary Employment Register. Please refer to the 'Temporary Opportunities' tile on APS Jobs which is specifically aimed at ongoing APS employees who are interested in opportunities in other departments.There is no guarantee that an offer of employment will be made whilst your application remains on the register. You will only be contacted if a vacancy arises that matches your skills and experience and you are being considered for a role.If you secure employment elsewhere, please withdraw your application.Security Requirements: BaselineType / Length of Vacancy: Non-ongoing up to 12 Months Full-time (37.5 hours per week)Contact Officer Email: ****** Closing Date: 31-Oct-2024TER-2024-0577-Job Pack Opens in new window TER-2024-0577-Job Pack Opens in new window Start your application by clicking the "begin" button.
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