Providing Navision support. Supervising and processing quotations on the system via correct processes and procedures.
22nd May, 2024Job Duties and responsibilitiesPrimary administrative support for all of EnermechØ Supervising and processing quotations on the system via correct processes and procedures.
Ø Good receiving of purchases.
Ø Assisting team with invoice support, invoice processing & invoicing issues.
Ø Cancellation of purchase orders and purchase quotes.
22nd May, 2024Job Duties and responsibilitiesPrimary administrative support for all of EnermechØ Providing Navision support.
Ø Supervising and processing quotations on the system via correct processes and procedures.
Ø Good receiving of purchases.
Ø Assisting team with invoice support, invoice processing & invoicing issues.
Ø Cancellation of purchase orders and purchase quotes.
In the absence of the procurement officer in India, the lead procurement officer becomes responsible for all tasks.
Ø Administrative mailbox monitoring for EnerMech.
Ø Primary contact for policing of all purchases
Ø Conversion/ printing of purchase quotesSupport to AP team for unposted invoices.
Ø Investigation and resolving of overdue unposted invoices listed.
Ø Investigating and resolving of invoices that have no purchase order referenced.
Ø Liaising with suppliers & purchasers for orders/invoices that require credit notes.
Ø Providing admin support to AP department if no success contacting responsible purchaser.
Ø Activating and deactivating supplier cards on a daily basis for temporary purchasing use.
Ø Activating and deactivating supplier cards on a daily basis for AP department invoice processing.
Ø Resolving, clearing and monitoring all invoices for Toll Priority. Liaising with suppler/purchasers and AP team.
Ø Investigating and closing off old PO's that have not been utilised.
Support to Mobilisation/HR department.
Ø Processing quotations for pre-employment medical purchase orders to ensure smooth flowing of employee boarding.
Ø Investigating and resolving of all medical purchase invoices.
Ø Liaising with suppliers & purchasers for orders/invoices that require credit notes etc.
Ø Taking immediate action to resolve stop credit account for all medical providers.
Primary contact for purchasers who require goods from suppliers who are not in Navision.
Ø Assisting all departments across Australia with processing quotations on Navision for suppliers who we do not have 30 day trading terms.
Ø Following up with purchasers to ensure all necessary documents are provided.
Ø Following up with approvers on urgent orders to ensure no delay.
Support to QHSE department.
Ø Processing quotations for all purchases required by QHSE department.
Ø Proving assistance and ensuring purchase orders are goods received in Navision.
Ø Providing administrative assistance to the team & following up on invoices.
New employee training for all locations
Ø Provides detailed training to all new EnerMech employees.
Ø Full coverage on the basics, Navision, procurement purchasing process and procedures.
Ø Provides training on Purchasing consumables, Rentals, stock purchases and asset purchases.
Ø Covers all aspects of procurement requirements.
Ø Training on the process of new supplier set-ups, supplier reactivation requests, temporary purchase quote requests, quotes matrix, invoice resolving and advance payments.
Assistance to Procurement Officer Perth, Australia.
Ø Assisting with overflow of work.
Ø Supplier compliance & monitoring.
Ø Invoice resolutions & Invoice clearing.
Ø Preparation of Audits.
Expired supplier insurances.
Ø Constant monitoring of supplier insurances.
Ø Communicating with suppliers daily for copies of current insurances.
Ø Saving insurances in correct shared drive.
Ø Updating all current information on Nav.
PO raiser for subcontractors.
Ø Assisting with raising purchase quotes for subcontractors to ensure all paid on time.
Ø Goods receiving PO's as requested for invoice processing.
Qualification:Essential
Bachelor's degree in any Stream
Should be proficient in Microsoft Word, Excel, PDFExperience :Essential
Minimum 5 years, or more, experience in a similar procurement or purchasing officer role
Proven record of accomplishment in particular in areas of vendor base rationalization, vendor negotiation and achieving significant cost savings.
Preferred
Prior experience procurement role. Kindly mention your current location, current/expected CTC and notice period.
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