Administration/Support/Service | Closing Date: 27/09/2024
Since 2002, KordaMentha has been entrusted with some of the region's most complex and sensitive commercial situations. We are an advisory and investment firm at heart, helping corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value.
But we are so much more than that.
Fiercely independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our diverse experience – from finance and real estate to law enforcement and the c-suite – enables us to make a difference for our clients across financial crime, forensic, performance improvement, real estate and restructuring.
We provide bold and impactful solutions delivering growth, certainty, and value. There is strength in difference. And we are different.
The Opportunity
In response to sustained growth, we seek a part-time Team Administrator in our Townsville office. We are looking for a motivated, professional, and enthusiastic candidate to join our team.
Hands-on involvement is a key part of your journey, as your responsibilities include providing complete administrative assistance to the KordaMentha Townsville office. This opportunity also provides opportunities to get involved in project management work for practice management teams and provide assistance with CRM management.
Duties and Responsibilities
Executive assistant management
Prepare PowerPoint presentations and reports, letters, spreadsheets and various other correspondence for Partners/Managing Directors and Executive Director as required.
Provide diary management to Partners.
Organise meetings and luncheons, including preparing coffees for client meetings.
Organise travel itineraries, including booking travel and accommodation for Townsville office.
Prepare expense reports for Partners.
Manage incoming calls, incoming emails and correspondence, ensuring correspondence is attended to promptly and directed to the appropriate person.
Organising client functions and marketing events for Partners and wider Townsville office.
General administration
Word processing tasks such as the review and finalisation of letters, reports, creating and editing PDF documents.
Assist with document finishing tasks such as scanning, photocopying, and binding.
Assist staff with in-house document mail-outs, including mail merging, stuffing and franking of envelopes.
Arranging and preparing presentation material for internal meetings.
Managing firm catering requirements for client functions.
Process and reconcile travel invoices.
To assist professional staff in obtaining ASIC documents from Equifax online.
Grouped into all incoming call overflows (nationally).
Qualifications and experience/skills required
At least 1-2 year's experience in a similar role.
Excellent telephone manner.
Well presented.
Client service oriented.
Ability to interact in a professional manner at all times.
PC literate including advanced Microsoft Office (Word, Excel, PowerPoint and Outlook).
Ability to manage areas of responsibility and take initiative.
Ability to work independently as well as part of a busy and dynamic team.
Desire to take ownership of tasks assigned.
Strong verbal, interpersonal and communication skills.
Accurate spelling and typing.
Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
Attention to detail.
Ability to adopt a 'hands on' approach.
About us
At KordaMentha, we offer a dynamic, team-oriented, and flexible work environment, providing ongoing learning opportunities, competitive remuneration packages, and the chance to collaborate with and learn from the best in the industry.
We believe in applying a different mindset at the core of everything we do, fuelled by the diversity of our team members' experiences and backgrounds.
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